Manufacturing and processing: Quotation software for textile printers
Quotation software for textile printers that prices colour changes, placements, run size and blank garments by size, so every figure traces back to the design and method.
Where quotes for textile printers get stuck.
Pricing at textile printers depends on more than quantity. In screen printing every colour needs its own screen and press setup, and dark fabric needs a white underbase. A second placement means setting up again. Blank garments sometimes cost a little more in certain sizes, and the largest sizes are dearer. Working this out in a spreadsheet, it is easy to forget a line or use an old purchase price. On a repeat order nobody remembers whether the screens still exist or whether setup should be charged again. Two similar clients end up with different prices and nobody can explain why.
Quotation software for textile printers
Example- 1
Break the design down by placement
DoneFor each placement, sales records the method, number of colours, print size and whether an underbase is needed.
- 2
Price garments and quantity
In progressNext come the blank garments by size and colour, at current purchase price, and the run size.
- 3
Proposal with proof and terms
NextThe proposal states garment, colour, placements, method and a placement proof as a condition of production where needed.
From enquiry to signed quote.
Break the design down by placement
For each placement, sales records the method, number of colours, print size and whether an underbase is needed. For transfers or digital print the area matters most; for screen printing the colour count. The system shows the setup charges and print passes that follow, so the build up is visible.
Price garments and quantity
Next come the blank garments by size and colour, at current purchase price, and the run size. The unit price falls with quantity according to your own price breaks. Names or numbers are priced as personalisation per piece, separate from the main print.
Proposal with proof and terms
The proposal states garment, colour, placements, method and a placement proof as a condition of production where needed. It notes which colours are printed as spot colours and that small differences from the screen are possible. On acceptance the version is locked, including which screens will be kept.
Alongside your calculations and price lists.
Many textile printers currently quote from a spreadsheet with a tab per method, or from the quoting module in their accounting package, using wholesaler price lists. The calculation rests on a rate list you maintain: setup charges, print passes, price breaks, underbase and personalisation. Blank garment purchase prices stay with purchasing and are refreshed periodically. The accepted proposal becomes the basis for the purchase order, the proof and later the invoice.
Show setup separately or build it in
Showing setup separately makes it clear why a short run is expensive and nudges clients to order more at once. Building it into the unit price looks simpler but makes a repeat order without new screens unfairly cost the same. Many printers show setup on the first order and drop it on repeats.
Size surcharge or one price
Larger sizes often cost more from the wholesaler. A surcharge per size is fair but makes the quote messy for a club ordering across many sizes. An average price across the breakdown is tidier, provided the breakdown is fixed. If it changes, the price needs another look.
Screen print or digital when unsure
On a mid sized run with many colours, both methods can work, with a different result and price. The proposal can put both options side by side, with a short note on hand feel and wash durability. The client then chooses on more than price alone.
Clients in other industries.
No customer story from this industry yet. This is how the software works for businesses elsewhere.
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Read the storyWhat we prepare in the quotes.
At the start, the quote prices screen printing and one other technique per position, with setup charges, underbase, price breaks, blank garments per size and personalisation. Together we set it against a simple order for shirts with a one-colour logo, and a hoodie on dark fabric with three positions in different techniques. Variants in one quote, repeat orders with stored screens and passing orders to purchasing you switch on once the calculation is right.
View pricingSupport and updatesGood to know.
Explore pricing and optionsCan we quote repeat orders faster?
Yes. A previous order can serve as the base, with the same placements, method and colours. The system shows whether the screens are still stored so setup can be dropped. Purchase prices are fetched again, because blank garments may have changed in price since.
How do we handle colours that must match exactly?
The proposal states which colours are printed as spot colours and that the client can supply a colour reference. It also notes that a colour can look different on different fabrics. If exact colour matters, a print sample can be made a condition, with its cost listed separately.
What if the client changes the size breakdown after approval?
Sales creates a new version with the revised breakdown, showing the change in garments and price line by line. If the garments have already been ordered, it also shows which pieces need adding or returning, so those costs can be included.
Can we price personalisation with names separately?
Yes. Names and numbers are priced per piece, separate from the main print, with their own method and placement. The client sees what personalisation costs and can choose to personalise only some of the shirts. The name list is attached to the proposal.
What often connects to this.
- Enquiry form for textile printersAn enquiry form for textile printers that collects size breakdown, print placements and artwork in one go, so an enquiry does not stall on a missing file or an unknown size.
- Digital job cards for textile printersDigital job cards for textile printers that bring the approved placement proof, size breakdown and press settings to the press, and record counts and misprints per job.
- Invoicing software for textile printersInvoicing software for textile printers: the invoice follows from the count per size at packing, with repairs kept apart from extra work, back orders left open and a payment link for the customer.
Quotes that match the work.
Start with a short intake. Then we schedule a call to show the software with your services, team and way of working.
WhatsAppinfo@vorlyo.com Quotation software for textile printers: colour changes, placements, run size and blanks by size in one calculation, with assumptions the client sees.
- Break the design down by placement
- Price garments and quantity
- Proposal with proof and terms