Construction and installation: Invoicing software for rainwater system installers
Invoicing software for rainwater installers that turns fitted parts, digging and approved extras from the job card into a verifiable invoice with a payment link.
Where invoices stall for rainwater system installers.
After handover, the office of a rainwater installer has to work out what can be invoiced. The quote says one thing, the job card another: the pipe got longer, extra soil was removed, the customer chose a second outdoor tap on site. Sometimes a deposit was paid on order and part on delivery of the tank. The extras are in a photo in the group chat or in the site lead's head. So the office calls round, invoices late or leaves extras because they cannot be backed up. New builds add instalment agreements with the contractor, and then there is chasing whoever has not paid.
Invoicing software for rainwater system installers
Example- 1
Collect delivered work
DoneThe invoice starts from the accepted quote in the software and takes what the signed job card reports: fitted tank, pump and filter, actual pipe metres, soil removed and approved extras.
- 2
Have differences reviewed
In progressIf the job card differs from the quote, those differences are shown separately: more or less pipe, a different pump, extras with or without customer approval.
- 3
Send and track payment
NextAfter approval the invoice goes to the customer with a payment link, the settled deposit and the photos or approval of extras attached.
From finished work to paid invoice.
Collect delivered work
The invoice starts from the accepted quote in the software and takes what the signed job card reports: fitted tank, pump and filter, actual pipe metres, soil removed and approved extras. Deposits and previously invoiced instalments are settled. Each line refers to its source, so the office knows where the amount comes from.
Have differences reviewed
If the job card differs from the quote, those differences are shown separately: more or less pipe, a different pump, extras with or without customer approval. The site lead or project manager reviews them before the invoice moves on. Extras without approval stay on hold until someone decides whether to invoice them.
Send and track payment
After approval the invoice goes to the customer with a payment link, the settled deposit and the photos or approval of extras attached. Reminders go out automatically when the term passes. On the project the project manager sees whether the invoice has been paid and the work is also closed administratively.
Invoicing from the same software.
Today invoices are made separately, with lines copied from quote and job card. In the software, quote, job card, hours and materials already sit together, so the invoice comes from what was actually done. The office remains owner of receivables, VAT and payment terms; the project manager of whether the work can be invoiced. For new builds you record an instalment schedule per project, so partial invoices follow the same route. The bookkeeper looks along or receives an export.
Invoice on handover or in stages
For a homeowner, one invoice after handover is simplest. Larger systems or business jobs often ask for part on order and part on delivery of the tank. Instalments give certainty about material costs, but require the software to track what has already been invoiced and paid. Choose a fixed schedule per type of customer instead of negotiating per job.
Extras separately or in the final invoice
Extras on a separate invoice make them visible and checkable for the customer but add another document. Including them in the final invoice is tidier, provided the lines are clearly described with a reference to the approval. If extras are disputed, a separate invoice can stop the rest of the payment being held up as well.
Detailed or summarised invoice lines
Every metre of pipe and every coupling on the invoice is verifiable, but unreadable for a homeowner. Summarised lines per part, such as tank with installation, pump with connection and groundwork, are easier to understand. Keep the detail in the job card and the attachment, and show the customer a clear invoice.
How it already runs at similar businesses.
What we set up for your invoicing.
Set up at the start: the invoice from quote and job card, differences and extras shown separately, review by the project manager, the payment link and automatic reminders. We also record who may approve extras. Before you invoice live, we walk through an installation that went exactly to quote together, and a job with longer pipework and extras without approval. Instalment schedules for new builds with contractors are switched on as soon as such a job comes in.
View pricingSupport and updatesGood to know.
Explore pricing and optionsDoes the software send invoices to customers itself?
Yes, but only after the office has approved the invoice. It goes out in your house style, with your payment terms and a payment link, and numbering continues in the same software. Reminders follow automatically, so nobody has to call round by hand about an open invoice.
How does it handle a deposit on order?
The deposit sits on the project as soon as it has been invoiced. The invoice after handover deducts it automatically and mentions the deposit's invoice number. If the deposit has not yet been received, the office sees that at once and can decide to hold the final invoice for a while.
What if the customer disputes the extras?
Then that part stays separate. The line shows the photo, the fitter's note and whether approval was given. The project manager can drop the extras, adjust them or invoice them separately. The rest of the invoice can go ahead, so a discussion about a few metres of pipe does not hold up the whole payment.
Can our bookkeeper work with it?
Yes. The bookkeeper can look along at invoices, payment status and the VAT overview, or receives an export per period. Invoices do not have to be typed into another program again. Which rights the bookkeeper gets we agree with you at the start.
What often connects to this.
- Quotation software for rainwater system installersQuotation software for rainwater system installers that records tank, pump, pipe lengths and groundwork as separate assumptions, so customers can see what their price is made of.
- Digital job cards for rainwater system installersDigital job cards for rainwater system installers that take the design and pipe route into the garden and bring back what was actually laid, dug and connected.
- Website for rainwater system installersA website for rainwater system installers that explains which tank, pump and filter suit which roof and which usage, so visitors get in touch with a realistic picture.
Invoicing without chasing details.
Start with a short intake. Then we schedule a call to show the software with your services, team and way of working.
WhatsAppinfo@vorlyo.com Invoicing software for rainwater installers: tank, pump, pipe metres and extras from the job card on the invoice, with a payment link and reminders.
- Collect delivered work
- Have differences reviewed
- Send and track payment