Construction and installation: Digital job cards for rainwater system installers
Digital job cards for rainwater system installers that take the design and pipe route into the garden and bring back what was actually laid, dug and connected.
What a job card for rainwater system installers should hold.
On site, rainwater system installers have to make many decisions that were not in the design. The pipe has to go around a tree root, the overflow cannot join the sewer because the connection sits too high, or the customer now wants the outside tap on the other wall. Those decisions are made verbally and recorded nowhere. At handover the crew has no photos of the tank before it was covered, and when a fault occurs a year later nobody remembers exactly where the suction pipe runs. Paper job sheets get wet or lost, and the extra metres of pipe or spoil removal never reach the office.
Digital job cards for rainwater system installers
Example- 1
Prepare the design and the card
DoneThe job card holds the design with tank position, pipe route into the house, overflow connection and outlets.
- 2
Record deviations during the work
In progressIf the work departs from the design, the fitter sketches the new route roughly on the card or takes a photo with a short note.
- 3
Record what gets buried
NextBefore the pit is closed, the fitter photographs the tank, the connections, the overflow and the depth of the pipes.
From preparation to signed-off card.
Prepare the design and the card
The job card holds the design with tank position, pipe route into the house, overflow connection and outlets. It lists the materials to bring, what was agreed with the customer about paving and the assumptions from the quote. The crew sees in advance what is unusual, such as a cable near the route.
Record deviations during the work
If the work departs from the design, the fitter sketches the new route roughly on the card or takes a photo with a short note. Extra pipe, removed spoil or an added bend is logged straight away. If the deviation counts as extra work under the quote, the card asks for the customer's approval on site.
Record what gets buried
Before the pit is closed, the fitter photographs the tank, the connections, the overflow and the depth of the pipes. Indoors, the pump, top-up unit and rainwater pipe labelling are photographed. The customer signs off on the card. Everything goes into the file, so at a later service visit you can see what lies underground.
No more paper and loose photos.
Many crews still work with a printed sheet and a group chat for photos. The digital card runs on the phone or tablet fitters already carry. Design and material list come from the quote or design file; hours and material use go to the office once the job is done. The designer remains owner of the original design, and deviations are recorded as additions, not overwrites. That keeps visible what was intended and what was built.
Full as-built drawing or photos with notes
A clean as-built drawing after every job is ideal but takes drafting time that often gets postponed. Photos with a short note and the rough line on the design drawing are faster and usually enough to find the pipe again during a fault. For commercial projects with a building file, the designer can still work those details up into a drawing.
Sign for extras on the spot or afterwards
Having the customer sign straight away for extra digging avoids disputes but can feel like pressure while the pit is open. Settling afterwards is more comfortable in the moment but causes more friction at invoicing. A middle way is a short notice with a photo and the unit rate from the quote, which the customer confirms on their own phone.
One card per project or per step
When excavation, placement and indoor work are done by different crews on different days, a card per step is clearer. Each crew signs off its own part. For small jobs finished in a day, one card works better. The system handles both, as long as the whole job can be found as one project.
How it already runs at similar businesses.
What goes on the job card.
At the start the job card holds the design and material list, deviations with photo and note, the photo set for handover and customer sign-off. What the fitter has to fill in we agree together. We walk through an ordinary installation with toilet flushing, and a case where the overflow has to go to infiltration on site instead of the sewer. Making extras from the job card ready for the invoice is switched on as soon as you want to invoice from the software.
View pricingSupport and updatesGood to know.
Explore pricing and optionsDoes the job card work without signal in a cellar or crawl space?
Yes. The card is loaded onto the device beforehand and photos and notes are stored locally. As soon as there is signal again, they are sent. The fitter does not have to do anything except keep the device at hand. If sending fails, a clear message tells them so.
How does the fitter know which photos to take?
The card has a fixed handover list: tank before covering, inlet with filter, overflow, pipe at the wall, pump and top-up unit indoors. It can only be closed once those photos exist or the fitter states why one is missing. The set is complete on every job.
Can the customer view the job card later?
The signed card with photos and the sketched route can be stored in the customer file or the customer portal. The customer sees what was handed over and has it to hand if, say, they later want to lay a patio. The crew's internal notes stay private.
Do the hours go straight to payroll?
Hours are recorded per card and passed on after the planner or site lead approves them. Whether they go to payroll, project accounts or both depends on how you work now. We connect to the package you use and record who is allowed to approve hours.
What often connects to this.
- Quotation software for rainwater system installersQuotation software for rainwater system installers that records tank, pump, pipe lengths and groundwork as separate assumptions, so customers can see what their price is made of.
- Scheduling software for rainwater system installersScheduling software for rainwater system installers that lines up the digging crew, crane delivery of the tank and indoor work, so no crew waits for a tank or on dry ground.
- Customer portal for rainwater system installersA customer portal for rainwater system installers where customers find their drawings, handover photos and maintenance documents, and can request a service visit or report a fault themselves.
Job cards that come back complete.
Start with a short intake. Then we schedule a call to show the software with your services, team and way of working.
WhatsAppinfo@vorlyo.com Digital job cards for rainwater system installers: design and pipe route on site, with photos of tank, overflow and indoor work recorded for handover.
- Prepare the design and the card
- Record deviations during the work
- Record what gets buried