Design and creative production: Operations dashboard for video production companies
An operations dashboard for video production companies that sets editing budget per production, shoot days, feedback rounds and extra work against the budget, with the source behind every deviation.
Which figures video production companies really need.
At video production companies you only find out after the final invoice whether a production was budgeted well. Was the edit more expensive because of extra feedback rounds, an editor who needed more time, or an extra location that produced more footage? The hours sit on a timesheet, the rounds in the portal, the shoot days in the schedule and the extra work in email. Nobody puts them side by side. So the next similar production is budgeted on the same assumptions, and the shortfall repeats. Live productions heading over budget also only become visible when it is too late to talk to the client.
Operations dashboard for video production companies
Example- 1
Define terms per phase
DoneFirst we agree what counts: what an editing hour is, when a round counts as extra, how a half shoot day is counted and what falls under extra work.
- 2
Connect sources per production
In progressThe dashboard takes shoot days from the schedule, editing hours from time tracking, rounds and versions from the portal, hire from the inventory and amendments from the quote.
- 3
Trace deviations to their cause
NextA production going over its editing budget is flagged.
From scattered figures to one overview.
Define terms per phase
First we agree what counts: what an editing hour is, when a round counts as extra, how a half shoot day is counted and what falls under extra work. Those definitions are recorded per phase, from pre-production to finishing. Without them you compare productions that were logged in different ways.
Connect sources per production
The dashboard takes shoot days from the schedule, editing hours from time tracking, rounds and versions from the portal, hire from the inventory and amendments from the quote. Each production then shows budget against actuals, per phase. Live productions show how much of the editing budget has already been used.
Trace deviations to their cause
A production going over its editing budget is flagged. Click through and you see whether it comes from extra rounds, extra versions, an extra location or more editing hours per version. Those insights feed back into quotes, so similar productions are budgeted more realistically.
Figures from your own work.
The data already exists in the schedule, time tracking, the portal and the quotes, or for now in spreadsheets and email. The dashboard reads those sources without replacing them. If editing hours are currently logged per day rather than per production, we adjust the time tracking. The producer owns the definitions; each source remains the owner of its own data.
By production or by format
Looking per production shows which projects went over budget. Looking per format shows whether a type of production is consistently misjudged, for example event coverage that always needs more editing. The dashboard starts per production and then groups by format, so both one-off outliers and patterns become visible.
After the fact or during
A wrap-up after delivery helps with the next quote, but the shortfall has already happened. Watching during production makes it possible to talk to the client after the first cut about the number of rounds or versions. The dashboard therefore shows the state of live productions, not just finished ones.
Editor pace or client demands
Comparing editors on hours tells you little when the most demanding productions always land with the same senior cutter. Grouping overruns by commissioning client is usually more revealing: some brands consistently ask for more rounds or more variants than they signed for. The dashboard leads with client and production, and keeps any per-editor figures in the background as context for the producer, never as a ranking.
Clients in other industries.
No customer story from this industry yet. This is how the software works for businesses elsewhere.
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Read the storyWhich figures we put on the dashboard.
The report puts shoot days, editing hours, rounds and extra work per production next to the budget, with the state of running productions. Together we look at an ordinary finished production, and one where an extra location was added halfway, so the editing hours are spread over two stages. Grouping by format and looking back at the quotes are yours to use once enough productions are in.
View pricingSupport and updatesGood to know.
Explore pricing and optionsWill editors have to change how they record time?
Only where time is currently booked per day instead of against a production. Then the timesheet gains a field for the production and the phase, such as offline edit, grade or sound mix. That small extra step is what makes it possible to follow an editing budget while the job is still running.
Can we spot clients who keep asking for extra rounds?
Yes. Per client the dashboard sets the rounds and variants actually delivered against what was quoted, across all their productions. That gives the producer something concrete to bring to the next briefing, for instance agreeing a single decision maker or pricing a third round upfront.
Who gets access to these figures?
You decide. A common set-up is that each producer sees their own productions in full, the owners see the whole company and editors see only the hours they logged. Anything broken down per editor can be hidden from everyone except management.
What if our original estimate was simply too low?
Then that pattern shows up across comparable productions: event films or product videos that all overrun in the same phase. Because the quote records its assumptions, such as shoot days and rounds, you can see which assumption was off and correct it in the next estimate.
What often connects to this.
- Digital job cards for video production companiesDigital job cards for video production companies: a shot list per shoot day that records shots, takes, media and notes, so the editor knows exactly what was filmed.
- Website for video production companiesA website for video production companies that presents formats, production services and the way you work, so a client understands upfront what a corporate film, campaign or series of short videos involves.
- Enquiry form for video production companiesAn enquiry form for video production companies that captures the brief, locations, audience and delivery formats, so the producer can judge how many shoot days and edit versions a project needs.
See where the work drifts.
Start with a short intake. Then we schedule a call to show the software with your services, team and way of working.
WhatsAppinfo@vorlyo.com Operations dashboard for video production companies: editing budget per production, shoot days and feedback rounds set against the budget.
- Define terms per phase
- Connect sources per production
- Trace deviations to their cause