Design and creative production: Enquiry form for video production companies
An enquiry form for video production companies that captures the brief, locations, audience and delivery formats, so the producer can judge how many shoot days and edit versions a project needs.
What makes an enquiry complete for video production companies.
An enquiry at video production companies often starts with: we would like a video about our company. What it is for, who should see it and where it will be shown is missing. So is the number of locations, even though an extra location directly affects the schedule, the crew and the editing budget. Only in the third conversation does it turn out the client actually wants four versions: a long one for the website, a short one for trade shows and two vertical ones for social media. The producer then has to revise the first estimate, and the client experiences it as a price rise, when in fact it is a different project.
Enquiry form for video production companies
Example- 1
Build the brief in steps
DoneThe form asks in short steps about purpose, audience, key message and desired tone, then about who appears on screen: staff, customers, actors or nobody.
- 2
Check locations and formats
In progressNext the form asks about locations, with for each one whether it is indoors or outdoors and whether permission is needed.
- 3
Send the enquiry to the producer
NextThe producer receives one overview with brief, locations, delivery formats, desired delivery date and who decides on the client side.
From form to assessed enquiry.
Build the brief in steps
The form asks in short steps about purpose, audience, key message and desired tone, then about who appears on screen: staff, customers, actors or nobody. A client without a written brief can give a short description at each step. A first brief takes shape without them having to write a separate document.
Check locations and formats
Next the form asks about locations, with for each one whether it is indoors or outdoors and whether permission is needed. Then channels and delivery formats: landscape, vertical, square, with or without subtitles. The form points out combinations that add work, such as many locations on one day.
Send the enquiry to the producer
The producer receives one overview with brief, locations, delivery formats, desired delivery date and who decides on the client side. If something that shapes the estimate is missing, such as the number of locations, it shows as an open question. The first reply can then go straight to shoot days and versions.
Enquiries in one place, not the inbox.
Video production companies currently receive enquiries by email, a generic form or a phone call someone writes up afterwards. The new form sends the enquiry to wherever the producer works: a shared inbox, a list of open enquiries or the system where projects are tracked. Attachments such as brand guidelines or reference videos stay with the enquiry. The producer manages the questions; the client remains the owner of their brief.
Full brief or a conversation first
A detailed brief through the form gives the producer a lot of information upfront, but some clients only find their story by talking it through. The form therefore asks for the facts that drive the estimate, such as locations, formats and date, and leaves the story itself for a conversation. That conversation can then be about content rather than logistics.
Ask for references or not
Reference videos often say more than a description of the desired style. At the same time a reference can set an expectation the budget cannot meet. The form asks for references with a short note on what the client likes about them. The producer can then see whether it is the tone, the editing or the image quality.
Ask for a budget or estimate
A budget question helps the producer make a fitting proposal, but many clients prefer not to answer it. Without a budget the proposal may be too big or too small. A few broad ranges in words, such as modest or generous, with the option to leave it blank, usually works better.
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Read the storyWhich questions the form asks.
The enquiry form goes live with briefing steps, locations, delivery formats and a check for missing details. Together we walk through an ordinary enquiry for a corporate film at one location, and an event video at two locations at once where the client wants a short version the same week. Passing a complete enquiry on to your project system, and suggesting a format based on the answers, are switched on once enquiries come in properly.
View pricingHosting and careGood to know.
Explore pricing and optionsWhat if the client does not know the locations yet?
They indicate that locations are still open and roughly how many there will be. The producer sees that uncertainty and can include an assumption in the proposal, for example one indoor location, noting that extra locations will be discussed separately.
Can the client send brand guidelines and logos?
Yes. The form has space for attachments such as brand guidelines, logos, fonts and reference videos. They stay with the enquiry and move to the project if it goes ahead, so the editor does not have to ask for them again later.
How do we handle enquiries that are not a fit?
The form asks about format, scale and date. If an enquiry clearly does not fit, for example because the date is too close or the format is not something you offer, the producer can see that quickly and decline politely or refer it elsewhere.
Do we need a separate form for every format?
No. It is one form that shows questions depending on the chosen format. Event coverage gets questions about the programme; a product video gets questions about the product and the shooting location. Basic questions about purpose, audience and delivery formats are the same for all formats.
What often connects to this.
- Website for video production companiesA website for video production companies that presents formats, production services and the way you work, so a client understands upfront what a corporate film, campaign or series of short videos involves.
- Quotation software for video production companiesQuotation software for video production companies that prices shoot days, crew, locations and edit versions, so a proposal shows what an extra location or version means for the budget.
- AI enquiry assistant for video production companiesAn AI enquiry assistant for video production companies that answers questions about video formats, aspect ratios, subtitles and delivery from approved information, and refers to the producer when unsure.
Enquiries that arrive complete.
Start with a short intake. Then we schedule a call to show the software with your services, team and way of working.
WhatsAppinfo@vorlyo.com Enquiry form for video production companies: brief, locations, channels and delivery formats in one request, usable for a first estimate.
- Build the brief in steps
- Check locations and formats
- Send the enquiry to the producer