Design and creative production: Inventory software for picture framers
Inventory software for picture framers that tracks lengths by moulding, offcuts, glass sheets and mount board, so it is clear what can genuinely be cut from stock.
Where stock drifts for picture framers.
A picture framer keeps mouldings in stock as full lengths, glass sheets in several types and mount board in dozens of colours. After cutting, offcuts are left over: a metre of an oak moulding, half a length of black aluminium. Those pieces are useful for a smaller frame, but only if someone knows they are there. Meanwhile a moulding gets ordered while an offcut that was just long enough sits in the rack. Or a customer picks a moulding from stock, and at the saw it turns out there isn't quite enough for four sides. Stock in lengths is not the same as stock in metres.
Inventory software for picture framers
Example- 1
Register lengths and offcuts
DoneEvery length of moulding is recorded with its reference number and length, and every offcut after cutting is logged separately with its actual size.
- 2
Reserve material for orders
In progressFor a new order the software calculates how much moulding four mitred sides require, and checks whether that can come from an offcut or a full length.
- 3
Update usage and new offcuts
NextAfter cutting, staff record which piece was used and how long the new offcut is.
From receipt to use.
Register lengths and offcuts
Every length of moulding is recorded with its reference number and length, and every offcut after cutting is logged separately with its actual size. Glass sheets are tracked by type and size, mount board by colour and grade. You know not only how many metres there are, but in which pieces.
Reserve material for orders
For a new order the software calculates how much moulding four mitred sides require, and checks whether that can come from an offcut or a full length. The material is reserved. If it can't come from stock, the moulding goes on the order list, linked to the job that is waiting for it.
Update usage and new offcuts
After cutting, staff record which piece was used and how long the new offcut is. A remnant too short for any frame is written off. For glass, a broken sheet or usable remnant is reported. That keeps the rack in the software in line with the rack in the workshop.
Alongside your purchasing and suppliers.
Picture framers usually track stock by eye, with a list beside the moulding rack or in a spreadsheet. Moulding suppliers work with reference numbers and standard lengths, and we adopt those. Orders still go through the supplier, but the order list comes from stock. The framer decides which mouldings are held as standard stock and the minimum offcut length worth keeping. Staff report usage and new offcuts.
Keep offcuts or write them off
Offcuts of popular mouldings are valuable for small frames. But the rack fills up if everything is kept. Agreeing a minimum length below which you write off keeps the rack manageable. That threshold can vary by moulding: with an expensive profile you keep shorter pieces than with a cheap one.
Wide range or limited stock
Holding many mouldings in stock means customers are served quickly, but it ties up space and money. A limited stock of the most popular mouldings, with the rest to order, is leaner. A view of usage per moulding helps decide which ones truly belong on the rack and which can be ordered in.
Cut glass in-house or have it cut
A framer who cuts glass in-house has sheets in stock and remnants to track. One who orders glass cut to size has no glass stock but does have a lead time. For museum glass and large formats many framers have it cut, and for standard glass they cut from their own stock.
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Read the storyWhich stock we record.
Lengths and offcuts per moulding, glass sheets and mount board are recorded, with reservations per order and an order list for what is missing. We run an ordinary order in a stock moulding together and an order where the offcut turns out just too short when cutting. An overview of use per moulding and reorder suggestions as soon as a popular moulding runs low are switched on once stock has been counted.
View pricingSupport and updatesGood to know.
Explore pricing and optionsCan the software tell whether an offcut is long enough?
Yes. For an order it calculates the length needed for four sides with mitres and saw kerf, and searches that moulding's offcuts for a piece long enough. If there isn't a suitable piece, it suggests using a new full length.
How do we keep track of glass remnants?
After cutting you report whether a usable remnant is left and what size it is. That remnant goes into stock and is suggested for a small order using the same glass type. Broken sheets are written off with a reason.
Does it work if we order mouldings per job?
Yes. Mouldings not held in stock go straight onto the order list with the required length. When they arrive you record the delivery, and the material is linked to the order without first appearing as free stock.
Can we carry out a stock count?
Yes. During a count you go along the rack and record which lengths and offcuts are there for each moulding. Differences from the software are shown, and you confirm which figure is right. After the count you start again from a reliable overview.
What often connects to this.
- Digital job cards for picture framersDigital job cards for picture framers in the form of a framing card with measurements, moulding, mount, glazing and special notes, travelling from counter to bench to collection.
- Website for picture framersA website for picture framers that shows frame profiles, mounts and glazing together with the kind of work they suit, so visitors walk into the shop with a picture of their framing in mind.
- Enquiry form for picture framersAn enquiry form for picture framers that asks for artwork size, type of work, preferred mount and glazing, so the framer knows what the framing involves before the first conversation.
Know what is really there.
Start with a short intake. Then we schedule a call to show the software with your services, team and way of working.
WhatsAppinfo@vorlyo.com Inventory software for picture framers: moulding lengths, offcuts, glass sheets and mount board, showing what can actually be made from stock.
- Register lengths and offcuts
- Reserve material for orders
- Update usage and new offcuts