Construction and installation: Digital job cards for fencing contractors
Digital job cards for fencing contractors carrying the approved set-out line, runs, foundations and gates, where the crew records deviations, obstacles and installed lengths.
What a job card for fencing contractors should hold.
On site, a crew working for one of the fencing contractors discovers that the line on the drawing does not match what the customer meant, or that a cable runs exactly where a post should go. The set-out line was agreed verbally with the owner, but the neighbour disagrees. A gate has to shift half a metre because a manhole cover sits in its swing. Decisions like these are made on the spot and never recorded. Later, in a dispute about the boundary or the invoice, nobody remembers what was agreed or why.
Digital job cards for fencing contractors
Example- 1
Get the set-out line approved
DoneBefore work starts, the line is marked with pegs or spray paint and photographed.
- 2
Track runs and obstacles
In progressThe job card shows, per run, the fence type, height, number of posts and foundation.
- 3
Record installed lengths
NextAt the end of the day, the crew records how many metres per run are installed, which gates are hung and what is still outstanding.
From preparation to signed-off card.
Get the set-out line approved
Before work starts, the line is marked with pegs or spray paint and photographed. The customer or their representative approves it on the job card, if needed together with a neighbour on a shared boundary. Only then do groundworks begin. Later, you can always trace where the line was agreed.
Track runs and obstacles
The job card shows, per run, the fence type, height, number of posts and foundation. The crew reports obstacles such as cables, roots, rubble or old footings with a photo and the solution chosen. If a post or gate moves, the new position and the reason are recorded.
Record installed lengths
At the end of the day, the crew records how many metres per run are installed, which gates are hung and what is still outstanding. Extra work, such as more spoil removal than planned, goes on the card as its own line. On completion, the customer signs off and photos of the finished fence are stored.
No more paper and loose photos.
Fencing contractors often work from a printed drawing, a job sheet and calls to the office. The job card uses runs and materials from the quote and preconditions from job preparation, such as the utility check. A phone or tablet is enough, even with muddy hands, provided the buttons are large. The customer owns the approved line, the crew leader owns the record on site, and the office owns extra work and invoicing.
Approve the line on paper or on site
Approving a line on a drawing is quick, but a drawing does not show roots, manholes or level changes. Approval on site, with the pegs in place, matches what actually happens. For sensitive boundaries, especially where neighbours are involved, on-site approval with photos is the wisest route.
Crew decides or checks first
A crew leader can resolve many small deviations alone, such as shifting a post a few centimetres to avoid a root. Deviations affecting the boundary, gate position or price call for a word with the customer or the office. The job card can record per type of deviation who has to agree.
Report metres daily or per run
Reporting metres each day gives the planner a live view of progress. Reporting per run on completion is simpler for the crew. On large multi-day projects a short daily report is useful; for a one-day garden boundary, signing off at handover with photos of the result is enough.
How it already runs at similar businesses.
What goes on the job card.
The job card per project covers set-out line approval, runs with foundations and gates, obstacles and deviations with photos, installed lengths and sign-off. With the crew leaders we walk through a simple garden boundary, and a run where a cable turns up unexpectedly and posts have to move. Tying the job card to the schedule and passing recorded extra work to the invoice without retyping can be switched on once the crews are used to it.
View pricingSupport and updatesGood to know.
Explore pricing and optionsCan a neighbour approve the set-out line too?
Yes. On a shared boundary the neighbour can sign the job card alongside the customer, with photos of the marked line. That does not settle any dispute over ownership, but it does record that both parties saw the line before the fence went up.
What do we record when we hit a cable?
The crew takes photos, records the position and notes the solution chosen, such as moving a post or hand digging. If there is any doubt about the cable, work stops at that spot and the office is called in. That record helps if questions about damage arise later.
Can the customer approve extra work on the job card?
Yes. Extra work is described with a reason and, if useful, a photo, and the customer can approve it on the job card before it is carried out. If that is not possible on site, the request goes to the office. Extra work then never lands on the invoice as a surprise.
Do we keep photos of the finished job?
Yes, per run and per gate. Those photos help with warranty questions, damage by third parties and, with the customer's permission, your own project gallery. They stay with the project and can be found again later.
What often connects to this.
- Quotation software for fencing contractorsQuotation software for fencing contractors that prices linear metres, height, corners, foundations, gates and groundworks from a set-out line.
- Scheduling software for fencing contractorsScheduling software for fencing contractors that lines up groundworks, installation crews, equipment and gate deliveries, so every crew arrives at a site where work can actually start.
- Customer portal for fencing contractorsA customer portal for fencing contractors where customers find site drawings, gate choices, the quote and schedule, and record decisions about the line and gates.
Job cards that come back complete.
Start with a short intake. Then we schedule a call to show the software with your services, team and way of working.
WhatsAppinfo@vorlyo.com Digital job cards for fencing contractors: approved set-out line, runs and gates taken to site, with obstacles and installed lengths reported back.
- Get the set-out line approved
- Track runs and obstacles
- Record installed lengths