Design and creative production: Enquiry form for voice-over studios
An enquiry form for voice-over studios that asks for word count, intended use, language and delivery format, so the studio can propose a voice, session length and usage licence straight away.
What makes an enquiry complete for voice-over studios.
At voice-over studios an enquiry often arrives as: could you voice a script for a short film? There is no script attached, or one that will change three more times. The word count is missing, and so is where the recording will be heard. Whether it is an internal presentation or a campaign across radio and online decides the price, and sometimes which voices are available at all. Delivery is unclear too: one file, separate lines for an e-learning module, or synced to a video clip. The studio sends back a list of questions and it takes days before a proposal can be made.
Enquiry form for voice-over studios
Example- 1
Collect script and word count
DoneThe form asks for the script as a file or pasted text and counts the words itself.
- 2
Ask about usage and delivery
In progressNext comes usage: where will the recording be heard, in which countries and for how long.
- 3
Hand over a complete request
NextThe form checks that script, language, usage and delivery fit together, and whether a preferred voice has been chosen.
From form to assessed enquiry.
Collect script and word count
The form asks for the script as a file or pasted text and counts the words itself. If the script is not final, the client gives an estimate and marks it as a draft. The studio knows at once whether this is a short spot or a half-hour module, and whether more changes are coming.
Ask about usage and delivery
Next comes usage: where will the recording be heard, in which countries and for how long. Then delivery: one continuous file, separate lines, or to picture. For separate lines the form asks for a file naming scheme. Anyone unsure about usage can pick a broad option that the studio discusses later.
Hand over a complete request
The form checks that script, language, usage and delivery fit together, and whether a preferred voice has been chosen. The studio receives one overview that also shows who approves the script. An enquiry with a draft script is flagged, so the studio knows the word count may still shift.
Enquiries in one place, not the inbox.
Voice-over studios currently receive enquiries by email, through a generic form or directly via a voice the client already knows. The new form sends the enquiry to the inbox or list the studio already works from, with the script attached. We agree where client details are held and where the script is stored. The studio owns the questions; the client remains the owner of the script and uploads new versions in the same place.
Script required or later
Requiring a script makes the enquiry immediately priceable, but some clients want to know whether a voice is available before finishing the text. The form allows both: with an estimated word count the studio can make a provisional proposal, and the final one follows once the script is in.
Choose a voice or get suggestions
A client with a voice in mind wants to book it straight away. Another would rather hear two or three suggestions reading their own text. The form asks which route the client prefers. For suggestions the studio can arrange short auditions, as long as it is clear upfront whether those are paid.
Precise or broad usage details
Not every client knows at enquiry stage how long a campaign will run or in which countries. Precise details give an accurate price; broad details keep the threshold low. The form offers a few clear options and a notes field, so the studio knows where the usage conversation still needs to happen.
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Read the storyWhich questions the form asks.
Script upload with word count, questions about usage and delivery and a check on whether the enquiry is complete are ready as soon as you start. Together we send an ordinary enquiry for a corporate film through it, and an exception: an e-learning course with hundreds of separate lines whose script changes halfway through. A guest form for directors and passing a complete enquiry on to the voice actors' schedule are switched on once the basics run well.
View pricingHosting and careGood to know.
Explore pricing and optionsDoes the form count words in several languages?
Yes, it counts words regardless of language. For a script with several languages it asks which part is in which language, so the right word count is known per voice. Direction notes in brackets can be excluded from the count.
What if the client does not know the intended use?
They pick a broad category such as internal, online or broadcast and add whatever they do know. The studio sees that usage is still open and discusses it before a final proposal. Recording can go ahead, provided usage is agreed before delivery.
Can clients flag pronunciation in the enquiry?
Yes. The form has a field for names, brand names and technical terms whose pronunciation is fixed. The client can attach an audio clip as well. Those notes go to the recording card, so the voice actor sees them before the session starts.
How do we handle rush requests?
The form asks for the required delivery date. If it is close, the enquiry is flagged and the studio sees immediately which voices are available at short notice. Whether a rush costs extra is set out in the proposal, not in the form.
What often connects to this.
- Website for voice-over studiosA website for voice-over studios where clients compare voices by tone, language and use, and understand straight away which recording option and usage licence fit their project.
- Quotation software for voice-over studiosQuotation software for voice-over studios that prices session length, voice actor and usage rights by medium, territory and term, so every proposal shows what the client is paying for.
- AI enquiry assistant for voice-over studiosAn AI enquiry assistant for voice-over studios that answers questions about file delivery, formats, separate files and naming from the studio's approved delivery terms.
Enquiries that arrive complete.
Start with a short intake. Then we schedule a call to show the software with your services, team and way of working.
WhatsAppinfo@vorlyo.com Enquiry form for voice-over studios: script, word count, intended use, language and delivery format in one request, ready for a proposal.
- Collect script and word count
- Ask about usage and delivery
- Hand over a complete request