Construction and installation: Inventory software for stair renovation contractors
Inventory software for stair renovation contractors that tracks cap treads, profiles, risers and handrail parts by finish and by job, so the workshop knows what is already reserved.
Where stock drifts for stair renovation contractors.
The workshop of stair renovation contractors holds boards for cap treads in several finishes, nosing profiles in various colours and lengths, risers and handrail parts. What is on the racks is usually known to the person who works there every day, but not to the surveyor writing a quote or the scheduler promising a date. A board looks free but is already meant for next week's staircase. Offcuts from cutting winders are kept but never recorded, so new stock gets ordered while a usable offcut is sitting there. And a nosing profile that is almost gone only gets noticed when a fitter misses it on renovation day.
Inventory software for stair renovation contractors
Example- 1
Record stock by finish
DoneEvery board, profile and handrail part gets a record with finish, size and location in the workshop.
- 2
Reserve for a staircase
In progressAs soon as a quote is accepted, boards and profiles for that staircase are reserved based on the measurement sheet.
- 3
Update after cutting and fitting
NextAfter cutting, the workshop records what was used and which offcut is left.
From receipt to use.
Record stock by finish
Every board, profile and handrail part gets a record with finish, size and location in the workshop. Offcuts above an agreed minimum size are recorded too, so they stay usable for a next staircase with the same finish. That way you can see per finish what is actually there.
Reserve for a staircase
As soon as a quote is accepted, boards and profiles for that staircase are reserved based on the measurement sheet. The scheduler sees whether the material is in stock or needs ordering, and when it is due. A reserved board no longer shows up as free stock for another job.
Update after cutting and fitting
After cutting, the workshop records what was used and which offcut is left. After renovation day the fitter reports which profiles or pieces are coming back. Stock then matches what is on the racks, not what should have been there on paper.
Alongside your purchasing and suppliers.
Often the workshop manager keeps stock in a spreadsheet or on a board, and orders go by email or through the supplier's portal. The supplier's finish names and item numbers stay in charge, so orders and stock line up. The workshop owns the stock levels, the scheduler owns the reservations. Purchase invoices stay in the accounting package; inventory only holds quantities and expected delivery dates.
Hold stock or order per staircase
Keeping popular finishes in stock allows shorter lead times but ties up cash and space. Ordering per staircase is leaner but makes scheduling depend on the supplier. Many stair renovation contractors hold a fixed stock of their best-selling finishes and order unusual ones only after acceptance.
Keep offcuts or clear them out
Offcuts look valuable, but without a record they are rarely reused. Keeping them only makes sense if the workshop can find them by finish and size. The inventory tracks which offcuts are large enough for a tread or a landing piece; smaller bits can then go without a second thought.
Weekly count or update on every use
Updating on every use gives a current picture but takes discipline on a busy day. A weekly count is simpler but leaves gaps. A middle way often works: reservations and usage per job straight away, plus a short check per finish at the end of the week to catch differences.
How it already runs at similar businesses.
Which stock we record.
We put your boards and profiles per finish into inventory, with reserving per staircase and updating after cutting. Before it goes live, we go through two weeks together: one with only popular finishes, and one where a nosing profile runs short the day before a renovation. Handrail parts, offcuts with their place in the workshop and an alert when a popular finish drops below the agreed minimum are added once the basic count is reliable.
View pricingSupport and updatesGood to know.
Explore pricing and optionsDoes every board need its own code?
Not every board needs its own sticker, but every kind does: finish, thickness and size. For offcuts a simple label with finish and dimensions helps, so someone in the workshop can quickly see whether a piece will do for the next staircase.
Can the surveyor see stock while quoting?
Yes, the surveyor sees per finish whether it is in stock or needs ordering. That helps him name a realistic week for the renovation. Exact quantities matter less to him than whether there is enough for his staircase.
How do we handle damaged material?
A damaged board or profile is written off with a reason, such as transport damage or a cutting error. Stock stays accurate and you can later see how often damage occurs and whether it is tied to a particular supplier or finish.
Does stock include material sitting in the van?
Material loaded for a renovation day shows as issued to that job. Whatever comes back, the fitter reports afterwards, and it returns to stock. Profiles no longer vanish quietly into a van that never gets cleared out.
What often connects to this.
- Digital job cards for stair renovation contractorsDigital job cards for stair renovation contractors with a measurement sheet for each step, the order of work and remedial items, so the fitter on the stairs sees what belongs to which tread.
- Website for stair renovation contractorsA website for stair renovation contractors that shows which tread finishes, risers and handrails you offer, and explains per staircase type what a renovation involves before anyone books a survey visit.
- Enquiry form for stair renovation contractorsAn enquiry form for stair renovation contractors that asks about step shapes, the existing covering and the condition of the stairs, so the surveyor knows what to expect at the visit.
Know what is really there.
Start with a short intake. Then we schedule a call to show the software with your services, team and way of working.
WhatsAppinfo@vorlyo.com Inventory software for stair renovation contractors: cap treads, nosing profiles and handrail parts by finish, reserved per job and updated after cutting.
- Record stock by finish
- Reserve for a staircase
- Update after cutting and fitting