Repairs and specialist services: Quotation software for robot mower service companies
Quotation software for robot mower service companies that calculates boundary work, charging station and maintenance parts from the garden layout, with assumptions about wire length and soil visible in the proposal.
Where quotes for robot mower service companies get stuck.
For robot mower service companies, the price of an installation is mostly a matter of boundary work. How many metres of wire are needed depends on the perimeter of the lawn, the number of islands around trees and borders, and whether a guide wire has to run to a second lawn. Burying with a machine costs differently from pegging down, and clay soil or a garden full of roots makes it harder. Quotes are often based on a conversation and a guess, after which far more wire goes into the ground than budgeted. Maintenance is no different: blades, a new battery or a wheel only get mentioned on site.
Quotation software for robot mower service companies
Example- 1
Start from the garden
DoneThe quote begins with the garden layout from the enquiry or the visit: perimeter of each lawn, islands, passages and the location of the charging station.
- 2
Calculate wire, labour and parts
In progressFrom perimeter and islands the software calculates an estimated wire length with a margin you set yourselves, plus pegs and connectors.
- 3
Record the proposal with its limits
NextThe proposal states what is included, such as a follow-up test after installation, and what is not, such as repairing the lawn after burying.
From enquiry to signed quote.
Start from the garden
The quote begins with the garden layout from the enquiry or the visit: perimeter of each lawn, islands, passages and the location of the charging station. Where a sketch or aerial photo exists, lengths are derived from it. Anything still unknown, such as the soil type, goes into the proposal as an assumption.
Calculate wire, labour and parts
From perimeter and islands the software calculates an estimated wire length with a margin you set yourselves, plus pegs and connectors. Labour follows from the laying method and how difficult the garden is. For maintenance, the standard parts per model are suggested, such as blades and possibly a new battery.
Record the proposal with its limits
The proposal states what is included, such as a follow-up test after installation, and what is not, such as repairing the lawn after burying. It also states how much wire was budgeted and what happens if more is needed. The customer approves this proposal, so it is clear later what was agreed.
Alongside your calculations and price lists.
Quotes are often written in a word processor or the quotation module of the accounting package, using mower and part prices from the importer's list. The software connects to that price list and product file, so mowers, wire and blades keep their current price. The importer owns the product data; you set rates for boundary work, margins and surcharges for heavy soil or long distances. An accepted quote carries through to scheduling the installation.
Fixed installation price or per metre of wire
A fixed price per mower including installation is easy to sell but loses money on irregular gardens. Charging per metre of wire is fairer but makes the price hard for customers to grasp. A fixed price up to a certain garden size with a surcharge per extra metre is a common middle ground, as long as the measurement up front is right.
Buried or pegged down
Buried wire is protected from scarifying and low mowing, but takes more time and sometimes leaves the lawn needing repair. Pegged wire is quick to lay but only sinks in after a while and can be caught by a rake or a gardener. The quote can set both options side by side with their consequences.
Maintenance per visit or by subscription
A subscription with annual service and winter storage gives predictable income and fills the schedule in quiet months. Charging per visit is more flexible for customers who do a lot themselves. The software can offer both, so customers see what a subscription includes compared with separate visits and weigh it up themselves.
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Read the storyWhat we prepare in the quotes.
Installation quotes calculate wire length from the garden layout and offer a choice between buried and pegged wire, and maintenance proposals show parts per model. Your rates for boundary work and the prices per model are brought over at the start. Together we check an ordinary garden with one lawn and a border, and a garden with a second lawn that must be connected through a narrow passage with a guide wire. Subscriptions for service and winter storage go on whenever you want them.
View pricingSupport and updatesGood to know.
Explore pricing and optionsHow accurate is the calculated wire length?
As accurate as the garden layout it is based on. With a good sketch or aerial photo the estimate usually comes close. You choose the margin added on top, and the proposal states what happens if more wire turns out to be needed, so the customer is not caught out.
Can we quote the mower and the installation separately?
Yes. Some customers buy the mower elsewhere and only want installation. The proposal can show the mower, the boundary work and extras such as a mower garage as separate lines. That makes it clear what is supplied and what is only installed.
What if the garden turns out different from the description during installation?
The engineer records the difference, for example paving hidden under the grass or an extra island. The proposal then gets an addition with an explanation, which the customer approves on the spot. The original proposal stays recognisable and the extra work is justified.
Do we include lawn repair in the quote?
That is a choice you make up front. After machine burying the slot usually closes quickly, but in dry soil or among many roots damage can stay visible. Putting this explicitly inside or outside the proposal prevents arguments afterwards.
What often connects to this.
- Enquiry form for robot mower service companiesAn enquiry form for robot mower service companies that asks for mower model, site layout and the type of request, so the engineer knows what awaits in the garden.
- Digital job cards for robot mower service companiesDigital job cards for robot mower service companies with a mower card per garden, keeping wire layout, joints, charging station and settings on record for the next visit.
- Invoicing software for robot mower service companiesInvoicing software for robot mower service companies that bundles service work, wire and blades used and winter packages into invoices, with advance payments and subscriptions already settled.
Quotes that match the work.
Start with a short intake. Then we schedule a call to show the software with your services, team and way of working.
WhatsAppinfo@vorlyo.com Quotation software for robot mower service companies: boundary work, wire length and maintenance parts calculated from the garden layout.
- Start from the garden
- Calculate wire, labour and parts
- Record the proposal with its limits