Food and specialist retail: Inventory software for juice producers
Inventory software for juice producers that tracks fruit batches, empty bottles, caps, labels and bottled stock, with shelf life and reservations for call-off orders.
Where stock drifts for juice producers.
A juice producer holds stock that spoils quickly and stock that never spoils but takes up space. Fruit has to be pressed within days, bottled juice has a short shelf life, while pallets of empty bottles and rolls of labels can sit for months. When an order comes in for a size whose bottles have run out, or a custom label whose roll is still at the printer, the bottling line stands still. Meanwhile there is sometimes bottled juice in the cold room that looks reserved but is no longer being collected. Juice producers need to know per batch what is there, how long it keeps and which order it is meant for.
Inventory software for juice producers
Example- 1
Register batches and packaging
DoneEach fruit delivery becomes a batch with variety, grower, weight, date of receipt and any inspection result.
- 2
Reserve for orders and runs
In progressCall-off orders reserve bottled juice or, if it does not exist yet, the fruit batches and packaging the run will need.
- 3
Update usage and shelf life
NextBatch cards book fruit and packaging out and bottled juice in automatically.
From receipt to use.
Register batches and packaging
Each fruit delivery becomes a batch with variety, grower, weight, date of receipt and any inspection result. Empty bottles, caps and label rolls are tracked by size, and per customer for custom labels. Bottled juice gets a batch per run with pressing date and best-before date, so every bottle has a place in stock.
Reserve for orders and runs
Call-off orders reserve bottled juice or, if it does not exist yet, the fruit batches and packaging the run will need. The overview shows per item what is present, reserved and free. A shortage of bottles or labels for a planned run is flagged before the bottling line is left waiting for it.
Update usage and shelf life
Batch cards book fruit and packaging out and bottled juice in automatically. Deliveries book the juice out again. Batches nearing the end of their shelf life rise to the top, so they are used first or written off in time. A cold room count shows any difference from what the system expects.
Alongside your purchasing and suppliers.
Juice producers often work with delivery notes from growers and packaging suppliers, a list of what is in the cold room and an order system for customers. The inventory software links to those delivery notes for incoming goods and to the order system for reservations. The producer owns batches, locations and counts. Growers and suppliers remain the source of delivery dates and prices, which appear with the batch for reference only.
Labels per customer or generic
Generic labels are easy to count and interchangeable. Labels per customer have to be tracked separately, because a shortage for one customer cannot be solved with another roll. For producers with many custom labels it pays to show them per customer, with an alert when a roll is nearly empty.
Fruit by weight or by crate
Tracking fruit by weight fits the pressing calculation and yield. Counting by crate is quicker at the door but relies on an average crate weight that is not always right. Weigh on arrival if there is a scale at the door; otherwise a crate with a fixed weight is often good enough for day-to-day use.
Strict shelf life or a margin
The best-before date on the bottle is the hard limit. Many customers, however, want juice with enough days left to sell it. An internal margin per customer, below which a bottle no longer goes to them, prevents returns and disappointment. That margin is agreed customer by customer.
Which stock we record.
Fruit batches, packaging per size and per custom label, bottled batches with shelf life and reservations for call-off orders are set up at the start. An ordinary week and an order for a custom label whose label roll has not arrived, while another batch of juice is close to its date, are run together before launch. Minimum stock levels with alerts and the link with supplier orders can be switched on once the counts are right.
View pricingSupport and updatesGood to know.
Explore pricing and optionsCan we see which bottled juice is close to its date?
Yes. Every bottled batch has a best-before date. The overview puts batches nearing that date at the top, together with the reservations on them. You can deliver them first, offer them as a promotion or write them off in time rather than discovering them at a count.
How do we avoid running out of bottles just before bottling?
The schedule shows for each bottling block how many bottles, caps and labels are needed. Inventory compares that with what is there. If there is a shortage, you see it while planning the week rather than on the morning itself.
What do we do with fruit that is not good on arrival?
You record the batch as rejected with a reason. That batch is then unavailable for runs. If it was already reserved, the system shows which run needs a different batch, so you immediately see the effect on the schedule.
Do we need to count the cold room every day?
No. Because runs and deliveries book automatically, stock is largely right on its own. A short count each week, or whenever in doubt, shows any differences. If a difference keeps recurring for the same recipe, that is a reason to walk through the process.
Add-ons for your industry.
What often connects to this.
- Digital job cards for juice producersDigital job cards for juice producers in the form of a batch card: recipe, fruit batches, pressing date, bottled quantities and checks together for a single production batch.
- Website for juice producersA website for juice producers that explains recipes, bottle sizes and shelf life clearly enough for cafés, shops and businesses to know what they can order and how.
- Enquiry form for juice producersAn enquiry form for juice producers that asks for flavour, volume, bottle size, labelling and delivery rhythm, so an enquiry can be held straight up against the pressing and bottling schedule.
Know what is really there.
Start with a short intake. Then we schedule a call to show the software with your services, team and way of working.
WhatsAppinfo@vorlyo.com Inventory software for juice producers: fruit batches, empty bottles and bottled stock with shelf life, reserved against call-off orders.
- Register batches and packaging
- Reserve for orders and runs
- Update usage and shelf life