Outdoor spaces and grounds: Invoicing software for irrigation installers
Invoicing software for irrigation installers that combines connected zones, trenching, setup work and fault visits from approved job cards into an invoice with a payment link.
Where invoices stall for irrigation installers.
Invoices at irrigation installers cover very different kinds of work. A new system is often invoiced from the quote, but with differences: an extra zone because the pressure was lower, a longer bore, extra trenching through rubble. Then there are seasonal visits, fault calls with parts, and extensions. In the office, someone works out which cards belong to which client, whether a fault falls under warranty and whether the landscaper or the owner should pay. A fault visit where a sprinkler hit by a mower was replaced sometimes gets forgotten because the card stayed in the van.
Invoicing software for irrigation installers
Example- 1
Collect work by client and type
DoneFor each period, all approved job cards are in the software, by client and by type: installation, extension, seasonal visit or fault.
- 2
Review differences and warranty
In progressThe overview shows differences from the quote, such as an extra zone or more trench metres, and whether the client approved them.
- 3
Invoice the right party
NextOnce approved, the invoice goes out with a description per zone or per visit, a reference to the job card and a payment link.
From finished work to paid invoice.
Collect work by client and type
For each period, all approved job cards are in the software, by client and by type: installation, extension, seasonal visit or fault. Installations sit next to their quote, faults next to the system file, so you can see whether warranty or a maintenance contract applies.
Review differences and warranty
The overview shows differences from the quote, such as an extra zone or more trench metres, and whether the client approved them. For faults you see whether the system is still under warranty. The office or project manager decides what to invoice, and the reason is stored with the line.
Invoice the right party
Once approved, the invoice goes out with a description per zone or per visit, a reference to the job card and a payment link. For work through a landscaper it goes to the landscaper, with their project number. Reminders go automatically and payment status is visible per client.
Invoicing from the same software.
Job cards, quotes and invoices sit in the same software here. Warranty periods and maintenance contracts are held in the system file. Agreements with landscapers, such as who invoices whom, are set per landscaper. The project manager owns approval of differences, the office owns the invoice. Payments are followed through the payment status, and your bookkeeper can look along or receive an export with the VAT overview.
Invoice the landscaper or the end client
When you work as a subcontractor to a landscaper, the invoice goes to the landscaper. When you work directly for the owner, it goes to the owner. On mixed jobs, it must be clear per item who pays. That agreement belongs at the start, or it becomes detective work at invoicing time.
Seasonal visits per visit or per contract
Invoicing seasonal visits individually is simple and clear. A maintenance contract with a fixed annual amount gives predictability on both sides, but requires tracking what falls within it. Faults outside the contract then appear as a separate line on the invoice. That distinction belongs in the contract.
Fault under warranty or not
A failed valve shortly after handover usually falls under warranty, a sprinkler hit by a mower does not. The distinction is not always obvious at first. The technician can note on the card what the cause appears to be, so the project manager can make a well-founded decision at invoicing.
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Read the storyWhat we set up for your invoicing.
At the start we record your warranty periods, the agreements per landscaper on who invoices whom, the payment link and the reminder schedule. Before going live we create the invoices together for an ordinary month of new installations and faults, and for a garden through a landscaper where an extra zone was added without written approval. Maintenance contracts with a fixed annual amount can be switched on once those clients are in.
View pricingSupport and updatesGood to know.
Explore pricing and optionsCan we invoice per zone?
Yes, the job cards include the zones, so the invoice can be broken down by zone. That is especially useful for extensions, where the client wants to see what the new zone cost. For new installations, a summary based on the quote is usually clearer.
How do we know whether a fault is under warranty?
The system file holds the handover date and the warranty terms. The software compares the fault date with these and flags the line. The technician notes on the card what the cause appears to be. The final decision rests with the project manager.
Can we bundle small fault visits on one invoice?
Yes, if agreed with the client. For a manager of several sites, all faults in a month can go on one invoice, with a line per visit. Homeowners usually prefer an invoice per visit straight away, with a payment link.
What if a landscaper and an owner both ordered work?
Then each job card records who the client is. The lines are split and two invoices are created. The office does not have to work out afterwards which hours belong to the landscaper and which to the owner.
What often connects to this.
- Quotation software for irrigation installersQuotation software for irrigation installers that calculates zones, pipe lengths, sprinklers and trenching from the zone plan, with assumptions about pressure and ground conditions visible to the client.
- Digital job cards for irrigation installersDigital job cards for irrigation installers on which technicians record the zone plan with sprinkler positions, the route of pipes and valves and the programmes set, so the system can be found again later.
- Website for irrigation installersA website for irrigation installers that explains which irrigation system suits a garden, sports pitch or business site, and why water pressure and zones shape the design.
Invoicing without chasing details.
Start with a short intake. Then we schedule a call to show the software with your services, team and way of working.
WhatsAppinfo@vorlyo.com Invoicing software for irrigation installers: zones, trenching, setup work and faults from approved job cards, with a payment link and reminders.
- Collect work by client and type
- Review differences and warranty
- Invoice the right party