Events and rental: Website for AV rental companies
A website for AV rental companies that presents sound systems and lighting packages as complete solutions per type of event, including the cables, controls and crew that go with them.
What visitors want to know from AV rental companies.
Many AV rental companies' websites show a long list of individual items: speakers, mixing desks, microphones, moving heads. Someone organising a company party or conference does not know which combination they need, and rents two speakers without a desk or a projector without the right input for their laptop. Experienced clients such as event agencies and bands want to know exactly which model will turn up. Making both groups search the same list produces enquiries that are incomplete or that the rental company has to untangle first. Whether a technician is needed and what the venue already has stays unclear until the first phone call.
Website for AV rental companies
Example- 1
Show packages per occasion
DoneWe build the site around occasions: a speaker with slides, a company party with music, a live performance, an outdoor event.
- 2
Individual equipment for professionals
In progressNext to the packages sits the catalogue for those who build their own, with the technical data professionals look for per item, such as connections, weight and power draw.
- 3
Ask about venue and running order
NextWith every enquiry the site asks about the venue, expected audience, indoors or outdoors, available power and whether there is a running order.
From first visit to enquiry.
Show packages per occasion
We build the site around occasions: a speaker with slides, a company party with music, a live performance, an outdoor event. Each occasion has a complete package with speakers, desk, microphones, cables and controls. Visitors see what is included and why, and can click through from there to the individual items.
Individual equipment for professionals
Next to the packages sits the catalogue for those who build their own, with the technical data professionals look for per item, such as connections, weight and power draw. It also states which cables and accessories come as standard and what has to be hired separately. A technician gets answers without calling.
Ask about venue and running order
With every enquiry the site asks about the venue, expected audience, indoors or outdoors, available power and whether there is a running order. Also whether the client collects or wants delivery and setup. Those answers travel with the enquiry, so the rental planner sees immediately whether the package fits.
Connected to your software.
Many rental companies have a site with a catalogue that sits apart from where stock is kept. At the start we read item data and availability in from the rental system that holds your stock, so the site shows what you actually rent out and a change only has to be made once. Enquiries reach the rental planner with the chosen package and the answers about venue and audience attached. You manage texts, photos and manuals per item yourselves.
Show availability or on request
Live availability is handy for professionals who want to know quickly whether something is free. For private and corporate clients it matters less than good advice. Showing it live requires the rental system to be reliably up to date, including cross-hire and repairs. Start with on request and add availability once the stock data can be trusted.
Show prices or bespoke quotes
Day rates for individual items are common and help professionals compare. With complete packages the price depends on delivery, setup and technicians, and a price without those items creates the wrong expectations. Show prices for dry hire and collection, and route packages with service through a quote that explains the build-up.
Serve private customers or not
Private customers often hire small packages for a party, with many questions and little experience. They can fill a good share of weekend rentals but also need explanation at collection. If you serve them, give them their own route with simple packages and clear instructions, separate from the professional catalogue.
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Read the storyWhat goes on the website.
We build the site with pages per occasion and complete packages, a catalogue with technical data from your rental system and the questions about venue, audience and running order on the enquiry. Before it goes live, we send an ordinary enquiry for a conference with speakers through the site together, and an outdoor party where nobody knows what power is available. Live availability and a separate route for private customers can be switched on once your stock data is reliable enough for it.
View pricingHosting and careGood to know.
Explore pricing and optionsHow do we stop clients hiring an incomplete setup?
By offering packages per occasion instead of only individual items. If a client still picks items separately, the site shows which accessories and cables are needed to make it work. When in doubt, the site suggests getting in touch, with the questions the rental company needs answered.
Can clients' technicians find specifications?
Yes. Every item has a page with the data technicians look for: connections, power, weight, case dimensions and a link to the manufacturer's manual. That data comes from the rental system or the manufacturer and is maintained in one place.
Should we show what the venue already has?
For well-known local venues you can mention what is often already installed, as long as you are sure. It helps clients understand what they need to add. Be careful: venues change their installations, so the enquiry should always ask what is on site.
How do we handle brands and model numbers?
Professionals search by make and model, so those must be shown. For other visitors they matter less than what the item does. Show both for each item: a short explanation of its use and the exact specification for those who need it.
Add-ons for your industry.
What often connects to this.
- Enquiry form for AV rental companiesAn enquiry form for AV rental companies that asks for venue, audience, running order and available power, so the rental planner can put together a suitable package straight away.
- Quotation software for AV rental companiesQuotation software for AV rental companies that calculates equipment days, transport, setup, strike and technicians as separate items, so clients see what their package and service cost.
- Scheduling software for AV rental companiesScheduling software for AV rental companies that lines up setup slots, technical crews, vans and equipment per event, including when events overlap.
A website that explains your offering.
Start with a short intake. Then we schedule a call to show the software with your services, team and way of working.
WhatsAppinfo@vorlyo.com Website for AV rental companies: sound systems and lighting packages explained per type of event, with questions on venue, audience and running order.
- Show packages per occasion
- Individual equipment for professionals
- Ask about venue and running order