Design and creative production: Digital job cards for restoration studios
Digital job cards for restoration studios in the form of an object file with condition report, treatment approval, interventions, materials and images, so every treatment is fully documented.
What a job card for restoration studios should hold.
A conservator has to be able to account for what happened to an object: which interventions, with which materials, in what order and with what result. That documentation is currently scattered across a notebook, a folder of photos on the computer and a treatment report written only once the work is done. Halfway through, a colleague doesn't know which solvent was used in the cleaning test, or what the owner did or didn't approve. And when another conservator works on the same object years later, the report is all that remains. An object file kept up during the work stops information from getting lost.
Digital job cards for restoration studios
Example- 1
Open the file on arrival
DoneOn arrival the object gets a file with the condition description, the arrival photos and the approved treatment plan.
- 2
Record interventions and materials
In progressDuring the work the conservator records for each intervention what was done, with which materials and solvents, and with photos before, during and after.
- 3
Finish and check the treatment
NextAfter the last intervention the conservator compares the result with the plan and takes final photos under the same conditions as on arrival.
From preparation to signed-off card.
Open the file on arrival
On arrival the object gets a file with the condition description, the arrival photos and the approved treatment plan. For each intervention it shows whether the owner approved it. A conservator never starts an intervention that hasn't been approved, and it's clear what is still outstanding.
Record interventions and materials
During the work the conservator records for each intervention what was done, with which materials and solvents, and with photos before, during and after. Test areas get their own note with the result. If something deviates from the plan, it's noted with the reason, along with a question to the owner where needed.
Finish and check the treatment
After the last intervention the conservator compares the result with the plan and takes final photos under the same conditions as on arrival. The file then forms the basis for the treatment report. Only once the report has been checked is the object released for return or transport.
No more paper and loose photos.
Conservators currently document in notebooks, text files and photo folders, and write a report afterwards. The digital file can be kept on a tablet or computer next to the workbench, with photos added straight from a camera or phone. Institutions with their own collection management system receive the report in a form they can import. The conservator owns the documentation; the object's owner receives the report.
Record during the work or afterwards
Documenting afterwards is common, but details such as the exact ratio of a solvent mixture or the order of interventions get lost. Recording during the work takes a few minutes per step, but produces a more reliable report. A short note with a photo per intervention is often enough to write a full report later.
Standard form or free notes
A standard form per intervention makes files comparable and ensures nothing is forgotten. Free notes suit unexpected findings during the work better. A combination usually works best: fixed fields for materials and method, with room for a free description of what the conservator saw and decided.
Keep every photo or a selection
Hundreds of photos are taken during a treatment. Keeping them all in the file makes it hard to follow. A selection per intervention, with the rest in an archive linked to the file, keeps the file readable while nothing is lost for anyone who later wants to look more closely.
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Read the storyWhat goes on the job card.
Each object gets a file with condition, photos on arrival and treatment approval, with materials and images per intervention and finally a check with closing photos. We go through an ordinary treatment of a painting together, and an object where an earlier restoration is discovered during the work that changes the plan. A treatment report drawn up from the file and an export for institutions are yours to use once the files fill up.
View pricingSupport and updatesGood to know.
Explore pricing and optionsCan we add photos straight from the camera?
Yes. Photos can be added from a phone, a tablet or a folder of camera images. For each photo you note which intervention it belongs to and under what lighting, such as raking light or ultraviolet, so the images can be compared properly later on.
What if a conservator does something different from the plan?
Then they record the deviation with the reason. If it concerns an intervention that hasn't been approved, the work stops and a question with photos goes to the owner. Only after approval is that intervention added to the plan and carried out.
Can the file be handed over to another conservator?
Yes. Because the file is kept up during the work, a colleague can see exactly what was done, with which materials and what the next step is. That helps during illness or holidays, or when an object needs a second discipline.
How long do we keep the files?
That's your decision. Restoration files are often valuable many years later, when an object needs treatment again. It's common to keep them for a long time, and the object's owner receives their own copy of the report to keep with the object's papers.
What often connects to this.
- Quotation software for restoration studiosQuoting software for restoration studios that separates survey hours from the treatment plan, with an estimate per intervention, so the owner can choose and approve step by step.
- Scheduling software for restoration studiosScheduling software for restoration studios that plans by conservator and treatment period, with drying and curing times, waiting for approval and fixed deadlines for exhibitions.
- Customer portal for restoration studiosA client portal for restoration studios where owners and institutions view condition reports, treatment proposals and progress images, and approve interventions or answer questions along the way.
Job cards that come back complete.
Start with a short intake. Then we schedule a call to show the software with your services, team and way of working.
WhatsAppinfo@vorlyo.com Digital job cards for restoration studios: an object file with condition report, treatment approval, interventions and materials, with images per step.
- Open the file on arrival
- Record interventions and materials
- Finish and check the treatment