Booking software for marinas: From a berth request to a suitable place in the marina.
Give visiting boat owners clarity before arrival. The software brings vessel details, stay dates and berth allocation together while keeping marina staff in control of approval.
Marina · Berth request
ExampleRequest H-018
Review allocation- Vessel
- Sailing boat · 10.4 × 3.5 metres
- Draft
- 1.8 metres
- Stay
- 12 to 15 July · 3 nights
- Berth
- Not yet allocated
Next step
An available berth must also be suitable
Check dimensions, access and the entire stay before the marina confirms a berth. This example is not yet a reservation.
Activity
- Stay recorded · Client10:05
- Draft recorded · Team09:48
- Vessel recorded · Client09:12
An available berth is not automatically a suitable berth.
Telephone requests, changes by email and a paper occupancy plan make it difficult to maintain a shared view. The number of empty spaces also says little about suitability: dimensions, draft and the length of the stay must fit. At the start we set up requests and allocation around your marina layout so guests do not receive confirmation based on incomplete information.
Booking software for marinas
Example- 1
Collect the details that determine allocation
DoneAsk guests for arrival, departure, length, beam and draft.
- 2
Review the entire stay
In progressCheck a suitable berth for every requested night.
- 3
Confirm arrival and track changes
NextSend the assigned berth and relevant arrival instructions after approval.
One request, from vessel details to departure.
Collect the details that determine allocation
Ask guests for arrival, departure, length, beam and draft. Explain which facilities can be requested and which still need confirmation. Notes about the vessel stay visible with the request.
Review the entire stay
Check a suitable berth for every requested night. Distinguish a temporary hold from a confirmed reservation and prevent two staff members from confirming the same space simultaneously. Marina staff can adjust a suggested allocation.
Confirm arrival and track changes
Send the assigned berth and relevant arrival instructions after approval. A later departure requires another availability check. Staff can see which guests are expected, have arrived or have departed.
Reservation, invoice and guest details in one place.
Occupancy, guest details and the invoice with a payment link sit in the same software. We move a paper occupancy overview or a separate list of permanent berth holders across at the start. If you already use occupancy planning, invoicing or access control, the software exchanges reservations with it without duplicate bookings, and staff see straight away when processing fails.
A permanent berth holder reports an absence
Record whether and when the space may be offered to visitors. An absence does not automatically make the berth available for rental.
A visitor wants to stay longer
Check the additional nights before agreeing to the extension. The same berth may remain available, but a move or a declined request may be necessary.
The vessel differs from the supplied details
Let staff correct the information and review the allocation again. An existing confirmation does not make an unsuitable berth fit.
Clients in other industries.
No customer story from this industry yet. This is how the software works for businesses elsewhere.
All customer stories
Hotel Aadam Wilhelmina
Online check-in, even at two in the morning.
Read the story
L'Artiste Barbershop
A full calendar starts with easy booking.
Read the storyNovaw Pilates
Focus on the class. Let the booking take care of itself.
Read the storyWe set up jetties, berths and rules.
At the start we set up your jetties and berths with their maximum length, beam and draft, plus the rules for visitors, permanent berth holders and temporary holds. The harbour office gets roles and we move regular customers across. Then the software goes live. We set up your marina’s berth plan once; after that a fixed monthly licence covers hosting, updates and support.
View pricingSupport and updatesGood to know.
Explore pricing and optionsCan guests book a berth immediately?
Yes, when availability and suitability rules can be checked reliably. Otherwise the guest sends a request the harbour master reviews, and the guest can clearly see the berth is not confirmed yet.
Can permanent berths and visiting boats be managed separately?
Yes. Each receives appropriate availability and allocation rules so a permanent berth is not accidentally offered to a visitor.
Can a guest change the stay dates?
Yes, through a change request or directly within agreed rules. Extra nights are checked again; a request does not automatically extend the stay.
Can the software handle payments?
Yes. The guest receives an invoice with a payment link through Stripe or Mollie, and an automatic reminder if it is still unpaid. At the start we set when payment is required and what happens on cancellation.
What often connects to this.
- Booking software for coworking spacesShow members and guests what they can book. Connect space, time, membership terms and preparation so the calendar reflects how your location operates.
- Hotel websitesGive guests a clear picture of the room, their stay and its conditions. The booking button on your own website leads to the booking environment your hotel already uses.
- Rental software for event equipmentA rental order does not end on the event date. Connect preparation, transport, dispatch and return checks so availability reflects the real movement of your equipment.
Every visitor in a suitable berth.
Start with a short intake. Then we schedule a call to show the software with your services, team and way of working.
WhatsAppinfo@vorlyo.com Booking software for marinas: vessel details, stay dates, berth allocation and arrivals together in one place for the harbour master and staff.
- Collect the details that determine allocation
- Review the entire stay
- Confirm arrival and track changes