Rental software for event equipment
Reserve what you can actually deliver on the right day.
A rental order does not end on the event date. Connect preparation, transport, dispatch and return checks so availability reflects the real movement of your equipment.
Discuss your projectRental · Event equipment
ExampleReservation E–036
Return inspection- Item
- Stacking chair
- Dispatched
- 80 units
- Counted back
- 78 units
- Availability
- Release after inspection
Next step
Count returns before the next dispatch
Two chairs are missing from the return count. Check the delivery and record any damage before releasing stock for another rental.
Returned on Monday does not mean ready to rent again.
Chairs return after a weekend rental. Some need cleaning and two are missing, yet all eighty are already assigned to another booking. A calendar based only on event dates misses that distinction. We build availability around blocked periods, quantities and return status, allowing preparation and inspection between rentals.
Connect reservations to warehouse operations.
- 01
Compare the request with availability
Collect delivery and collection times as well as the event date. Distinguish provisional holds from confirmed bookings. Package components must be available together; counting only the package name is insufficient.
- 02
Pick and dispatch
Prepare an order pick list and record what actually leaves. Substituted items remain visible against the order. Serial numbers suit individual equipment, while quantities work better for identical chairs or glasses.
- 03
Receive and release
Compare dispatch records with returned quantities. Separate missing, damaged and uncleaned items from usable stock. Subsequent bookings use only quantities released after inspection.
Availability and invoicing have different responsibilities.
Your accounting system can issue invoices while the rental environment manages schedules and equipment status. We agree which system owns reservations, payments and stock. A paid invoice does not automatically mean an order has been dispatched; a return notification does not prove every item was inspected. These events are processed separately.
- A customer extends the hire period
- Check the effect on subsequent reservations before changing the end date. An unchecked extension can promise the same equipment twice.
- A package contains several components
- Reserve the corresponding cables, stands or fittings as well. Record substitutions so the return list still matches the dispatched items.
- Only some items come back
- Record a partial return and leave the remainder outstanding. Released items can become available without incorrectly closing the entire order.
Quantities, periods and logistics establish the foundation.
We determine whether you hire individual products, assembled packages or serial-numbered equipment. Locations, delivery routes, deposits, online payments and barcode handling are scoped separately. Vorlyo provides hosting, care and further development under the agreed terms. A suitable existing rental application can also provide the starting point for a website or integration.
Good to know.
Can customers see availability online?
Yes, when stock and reservations are maintained reliably enough. Otherwise, the website can collect a request for your team to confirm.
Can we block time for cleaning?
Yes. The unavailable period can extend beyond the event itself. We establish preparation and return buffers for each equipment group.
Does this support deposits and damage?
Deposit records and damage handling can be included. Settlement follows your agreed terms; reported damage is not automatically charged without review.
Can we use warehouse scanners?
Yes, with suitable labels and hardware. We first decide whether to track quantities, unique items or both, then test the selected scanning workflow.
Explore further.
Explore the full serviceConnect every reservation with the movement of your equipment.
Tell us where you want to go. We will help you find the way.
No obligation · Fixed scope, timeline and price after intake