Booking software for coworking spaces: Give every desk and meeting room an accurate reservation.
Show members and guests what they can book. Connect space, time, membership terms and preparation so the calendar reflects how your location operates.
Coworking · Room reservation
ExampleBooking C-024
Check time slot- Room
- Meeting room · 6 people
- Request
- Tuesday · 13:00 to 15:00
- Preparation
- 15 minutes before use
- Confirmation
- Not yet reserved
Next step
Include preparation in availability
Check the room together with its preparation time. A visible two-hour opening is insufficient if the previous booking ends immediately beforehand.
Activity
- Preparation recorded · Client10:05
- Request recorded · Team09:48
- Room recorded · Client09:12
An available room does not mean the same booking for every user.
Members may have included meeting hours, external guests pay per booking and teams need several nearby desks. A room also needs preparation between appointments. A general calendar misses these differences. At the start we set up bookings around the rooms and agreements your location actually offers.
Booking software for coworking spaces
Example- 1
Choose the appropriate use
DoneDistinguish day passes, fixed desks and meeting rooms.
- 2
Check availability and entitlements
In progressCheck date, duration, capacity and preparation.
- 3
Confirm and handle changes
NextExplain when a reservation is definite and what access information follows.
From an available option to a confirmed space.
Choose the appropriate use
Distinguish day passes, fixed desks and meeting rooms. A pool of ten flexible desks differs from one specific room. Show facilities that matter for the choice.
Check availability and entitlements
Check date, duration, capacity and preparation. Apply agreed member rights without assuming everyone has identical credit. Concurrent requests must not both receive the final place.
Confirm and handle changes
Explain when a reservation is definite and what access information follows. Changes or cancellations update space and credits according to the agreement. Failed payment is not presented as a confirmed guest booking.
A reservation and an access pass are different components.
Bookings, members and invoices with a payment link live in the same software. At the start we connect access control to the bookings. A confirmed room does not automatically grant access throughout the building: we set which information reaches the access system, and staff can see when a handover has failed.
A company books for several colleagues
Identify the booking owner and participant count. A company account administrator may have different permissions from an individual member.
A member has insufficient included hours
Show the amount outside their allowance before confirmation. A booking must not unexpectedly be represented as fully included afterwards.
A room is temporarily unavailable
Block new requests and flag existing reservations for follow-up. Removing a room from the form does not resolve previous bookings.
Clients in other industries.
No customer story from this industry yet. This is how the software works for businesses elsewhere.
All customer stories
Hotel Aadam Wilhelmina
Online check-in, even at two in the morning.
Read the story
L'Artiste Barbershop
A full calendar starts with easy booking.
Read the storyNovaw Pilates
Focus on the class. Let the booking take care of itself.
Read the storyAt the start: rooms, members and hours.
At the start we set up your locations, rooms, booking types, opening hours and cancellation rules in the software and import your members. Confirmations, reminders and invoices with a payment link are on from day one. We set up bookings for your coworking space once; after that you pay a fixed monthly licence for hosting, updates and support.
View pricingSupport and updatesGood to know.
Explore pricing and optionsCan members and external guests use the same calendar?
Yes, with appropriate permissions and pricing. Available options can differ by user or account type.
Can memberships include meeting-room hours?
Yes, with explicit accrual, usage and validity rules. At the start we also agree what happens after cancellation or rescheduling.
Can we manage several locations?
Yes. Rooms, hours and facilities stay associated with the right site so users do not accidentally book elsewhere.
Can bookings provide an access code?
Yes, through the connection to your access system. At the start we set the room and period the code covers and what happens when the booking changes.
What often connects to this.
- Rental software for event equipmentA rental order does not end on the event date. Connect preparation, transport, dispatch and return checks so availability reflects the real movement of your equipment.
- Tenant portal for property managementGive tenants one place for requests and documents. Your management team sees who is handling each issue, what is missing and which contractor needs to act.
- Scheduling software for cleaning companiesBring recurring assignments, team members and site instructions together. Make changes visible to the person doing the work and the planner in the office.
Every room, every hour, right.
Start with a short intake. Then we schedule a call to show the software with your services, team and way of working.
WhatsAppinfo@vorlyo.com Booking software for flexible desks, meeting rooms and members. Connect availability, included hours and confirmations for your coworking location.
- Choose the appropriate use
- Check availability and entitlements
- Confirm and handle changes