Scheduling software for cleaning companies: A reliable schedule, right down to the work site.
Bring recurring assignments, team members and site instructions together. Make changes visible to the person doing the work and the planner in the office.
Site scheduling · Cleaning
ExampleSite C-014
Check replacement- Shift
- Tuesday · 18:00 to 20:00
- Assignment
- Office · recurring visit
- Team member
- Replacement proposed
- Access
- Instructions to confirm
Next step
A replacement also needs site access
The shift has been reassigned. Confirm that the team member knows the site instructions before finalizing the schedule.
Activity
- Team member recorded · Client10:05
- Assignment recorded · Team09:48
- Shift recorded · Client09:12
Changing a name in the calendar is not a complete handover.
A colleague cannot attend an evening visit. A replacement is available but does not know the site access instructions or unusual tasks. The planner follows up by phone while the original assignment remains in a shared sheet. In the software each shift belongs to its site, task agreements and assigned person so a change can be handled in one place.
Scheduling software for cleaning companies
Example- 1
Define assignments per site
DoneRecord frequency, time window and tasks.
- 2
Schedule and communicate changes
In progressAssign available staff and check site access.
- 3
Separate completion from inspection
NextStaff mark visits completed and can report exceptions.
Connect the regular round with today’s exceptions.
Define assignments per site
Record frequency, time window and tasks. Keep occasional work separate from recurring visits so a one-off addition does not silently repeat every week.
Schedule and communicate changes
Assign available staff and check site access. Replacements see the relevant instructions; previous assignments do not remain active alongside them.
Separate completion from inspection
Staff mark visits completed and can report exceptions. A supervisor’s inspection receives its own status. Completed work does not automatically mean a quality check has occurred.
Time recording is not automatically payroll processing.
If you already use staff or accounting software, switch on the connection at the start: the software passes approved hours on to it. Planned, reported and approved hours remain distinct. Processing rules are agreed with your team; the application does not make employment decisions based solely on a time-record discrepancy.
A client closes a site temporarily
Pause the affected visits without deleting the recurring schedule. Show when regular service resumes.
A team member cannot enter
Record the access issue against the assignment. Failed access must not be recorded as completed cleaning.
An additional task arrives
Record its work and agreements separately. Planners see the additional workload alongside the existing round before assigning someone.
Clients in other industries.
No customer story from this industry yet. This is how the software works for businesses elsewhere.
All customer stories
Hotel Aadam Wilhelmina
Online check-in, even at two in the morning.
Read the story
L'Artiste Barbershop
A full calendar starts with easy booking.
Read the storyNovaw Pilates
Focus on the class. Let the booking take care of itself.
Read the storyAt the start: sites, teams and rounds.
At the start we set up your sites, teams, recurring schedules and roles in the software and import your clients. You decide whether clients get a client portal. Sensitive site instructions receive appropriate access controls. We set up scheduling and time registration for your cleaning team once; a fixed monthly licence then keeps hosting, updates and support in place.
View pricingSupport and updatesGood to know.
Explore pricing and optionsCan staff view the schedule on their phones?
Yes, through a mobile view of their assignments and relevant instructions. Everything works in the browser on phone, tablet and computer.
Can we schedule recurring weekly visits?
Yes, with exceptions for closures, holidays or changed assignments. One alteration need not replace the entire schedule.
Can clients report an issue?
Yes, through the client portal a report reaches the right site. Your team determines follow-up and which status the client sees.
Do staff need continuous location tracking?
No. Continuous tracking is not the starting point for scheduling or assignment status. The software records only what scheduling and assignment status need.
What often connects to this.
- Tenant portal for property managementGive tenants one place for requests and documents. Your management team sees who is handling each issue, what is missing and which contractor needs to act.
- Scheduling software for installation companiesAn open time slot is not enough. The right technician, required parts, travel time and site access all need to align. The software keeps those daily decisions together in one schedule.
- Hotel websitesGive guests a clear picture of the room, their stay and its conditions. The booking button on your own website leads to the booking environment your hotel already uses.
Office and rounds in step.
Start with a short intake. Then we schedule a call to show the software with your services, team and way of working.
WhatsAppinfo@vorlyo.com Scheduling software for site planning, recurring cleaning, replacements and quality checks, with office, cleaners and clients in one shared overview.
- Define assignments per site
- Schedule and communicate changes
- Separate completion from inspection