Intake software for recruitment agencies: Separate vacancy agreements from candidate contact.
Intake software for recruiters to organize vacancy intake, contact moments and case status, with appropriate access for recruiters and clients.
Intake software for recruitment agencies
ExampleWorked example
Awaiting review- Vacancy
- Assignment A
- Intake
- Update
- Sharing
- Not released
Next step
Check before proceeding
Update intake.
Activity
- Sharing recorded · Client10:05
- Intake recorded · Team09:48
- Vacancy recorded · Client09:12
Receiving a CV does not authorize sharing with every client.
Make disclosure a deliberate step with recorded arrangements and limited access.
Intake software for recruitment agencies
Example- 1
Agree the vacancy
DonePreserve discussed assignment criteria.
- 2
Record contact
In progressLink conversations and next steps to the correct case.
- 3
Control sharing
NextLet staff determine what information reaches whom.
From vacancy intake to candidate contact.
Agree the vacancy
Preserve discussed assignment criteria.
Record contact
Link conversations and next steps to the correct case.
Control sharing
Let staff determine what information reaches whom.
Files and access per client.
Vacancies, candidate files and contact moments sit in the same software. It does not automate suitability decisions or candidate rejection. Clients may have several vacancies with different contacts. Access to one assignment must not grant all case access. When staff change, permissions transfer without losing earlier contact arrangements.
Assignment changes
Update intake.
Duplicate record
Review merging.
Access ends
Revoke relevant permissions.
Clients in other industries.
No customer story from this industry yet. This is how the software works for businesses elsewhere.
All customer stories
Hotel Aadam Wilhelmina
Online check-in, even at two in the morning.
Read the story
L'Artiste Barbershop
A full calendar starts with easy booking.
Read the storyNovaw Pilates
Focus on the class. Let the booking take care of itself.
Read the storyWhat we set up for your agency.
At the start we set up roles for recruiters and clients, case statuses and retention rules. We put the intake system for your agency in place once; a fixed monthly licence then keeps hosting, updates and support covered.
View pricingSupport and updatesGood to know.
Explore pricing and optionsCan clients have access?
Yes, to agreed information.
Can existing tools connect?
Yes, where that software offers access. Existing contacts are imported at the start.
Are candidates automatically assessed?
No, not within this intake flow.
See it in your own business.
Start with a short intake. Then we schedule a call to show the software with your services, team and way of working.
WhatsAppinfo@vorlyo.com Intake software for recruiters to organize vacancy intake, contact moments and case status, with appropriate access for recruiters and clients.
- Agree the vacancy
- Record contact
- Control sharing