Quotation portals for printing companies: From print enquiry to a clear production release.
Bring quantities, paper, finishing and files together. Clients see what they requested; your team knows which version was reviewed and which approval is outstanding.
Print portal · Production review
ExampleRequest P-028
Proof awaiting approval- Product
- Folded leaflet
- Quantity
- 2,500 copies
- File
- Artwork · version 3
- Release
- Awaiting client response
Next step
Approval belongs to this version
The client received a proof based on version 3. A new file requires another review; previous approval does not automatically transfer.
Activity
- File recorded · Client10:05
- Quantity recorded · Team09:48
- Product recorded · Client09:12
Receiving artwork does not mean production can begin.
A quotation assumes a particular paper and size, but the client later sends revised artwork and requests different finishing. When files and agreements sit in separate emails, production staff must reconstruct what still applies. We connect specifications to the enquiry while keeping file versions, checks and approval distinct.
Quotation portals for printing companies
Example- 1
Collect a focused specification
DoneAsk for size, quantity, paper and finishing in a way that fits your products.
- 2
Associate files with the correct enquiry
In progressRetain the submitted version and record which checks occurred.
- 3
Record the proof and release
NextPresent the proof with its specifications and associate approval with that version.
Give specification, review and approval separate steps.
Collect a focused specification
Ask for size, quantity, paper and finishing in a way that fits your products. Leave uncertain choices open for advice rather than making clients choose arbitrary options. Unusual requests go to an estimator first.
Associate files with the correct enquiry
Retain the submitted version and record which checks occurred. A successful upload only confirms receipt. Technical artwork checks and editorial proofreading are different activities.
Record the proof and release
Present the proof with its specifications and associate approval with that version. Subsequent changes make the need for further review visible before production is released.
Enquiry, quotation and approval in one place.
The client portal sits in the same software as enquiries, quotations with online signing and invoices. Your estimating and production software stays in use and receives enquiry details and statuses; production staff see in the portal which version and approval apply. A public enquiry need not expose the complexity of internal estimating. For unknown combinations your team prepares a quotation instead of an automatic price.
A client repeats an earlier order
Retrieve the product and file, but reconfirm quantity, address and current terms. A repeat order must not silently reuse outdated artwork.
The quantity changes after quotation
Flag the proposal for review. A different quantity can change the assumptions; the previous price is not automatically preserved.
One order ships to several addresses
Record quantities by destination and check their total. Shipping information belongs with the order rather than only in a free-text note.
Clients in other industries.
No customer story from this industry yet. This is how the software works for businesses elsewhere.
All customer stories
Hotel Aadam Wilhelmina
Online check-in, even at two in the morning.
Read the story
L'Artiste Barbershop
A full calendar starts with easy booking.
Read the storyNovaw Pilates
Focus on the class. Let the booking take care of itself.
Read the storySet up for your print work at the start.
At the start we set up your product groups, submission formats, file storage and the roles that may approve, with account access for business clients and invoices with a payment link. We set up the ordering portal for your print shop once; a fixed monthly licence follows for hosting, updates and support. Your printing team retains responsibility for technical assessment and the release required by its production process.
View pricingSupport and updatesGood to know.
Explore pricing and optionsCan clients configure print products themselves?
Yes, through an enquiry with the products and options you offer. Your team then prepares the quotation instead of an unreliable automatic price.
Are files checked automatically?
The portal shows whether a file has arrived and sits with the right enquiry. Your existing review process can be connected; whatever stays manual is visible in the portal.
Can proof approval be recorded digitally?
Yes, referring to the correct version and specifications. At the start we record who may approve and what must be repeated after a change.
Can business clients use negotiated terms?
Yes, with account access and the agreed products or prices. Clients see only the information intended for their account.
What often connects to this.
- Quotation portals for metal fabricationKeep files, quantities and technical questions with the same enquiry. Estimators can see the current version and what is missing before you prepare a quote.
- B2B stores for wholesalersBusiness customers want to find familiar products, see agreed prices and order the correct quantities. We set up the ordering portal around the arrangements your sales team already makes.
- Portfolio websites for photographersClients want to understand your style and how a collaboration begins. We bring image series, practical information and a focused shoot enquiry together.
Complete print enquiries before production.
Start with a short intake. Then we schedule a call to show the software with your services, team and way of working.
WhatsAppinfo@vorlyo.com A print portal for specifications, artwork, quotations and proof approval. Client requests and the preparation in your print shop in one overview.
- Collect a focused specification
- Associate files with the correct enquiry
- Record the proof and release