Repairs and specialist services: Invoicing software for shoe repair shops
Invoicing software for shoe repair shops that turns repaired pairs and materials used into a bill at the counter or an invoice for business customers, with any differences made visible.
Where invoices stall for shoe repair shops.
In shoe repair, payment usually happens at the counter on collection. Staff read the ticket, key the repairs into the till and hope everything was written down. An extra repair added during the work, or a pricier sole the customer chose later, sometimes exists only in the repairer's head. Business customers, such as companies having work boots repaired or hotels with uniform shoes, do not want loose tickets but an invoice per period showing what was done to each pair. At the moment that is assembled by hand from a stack of tickets.
Invoicing software for shoe repair shops
Example- 1
Gather ticket and approval
DoneAt collection, or at the end of a period, the software puts the repair ticket, the approval on the proposal and the recorded material together for each pair.
- 2
Review differences
In progressIf the work done differs from what was agreed, staff see it: a repair without approval, a different material from the one chosen, a line that was not carried out.
- 3
Settle or invoice
NextFor private customers the bill is ready as soon as the pair reference is scanned at the counter, and anyone paying up front gets a payment link.
From finished work to paid invoice.
Gather ticket and approval
At collection, or at the end of a period, the software puts the repair ticket, the approval on the proposal and the recorded material together for each pair. Any amendment during the work is included with the customer's approval. Every line traces back to a choice or a repair that was carried out.
Review differences
If the work done differs from what was agreed, staff see it: a repair without approval, a different material from the one chosen, a line that was not carried out. They decide whether it is charged, dropped or discussed with the customer first. Only then does the line go on the bill.
Settle or invoice
For private customers the bill is ready as soon as the pair reference is scanned at the counter, and anyone paying up front gets a payment link. Business customers receive one invoice per period with a payment link, showing reference, repairs and, where relevant, the wearer's name per pair. Reminders go out automatically and each pair shows its payment status.
Invoicing from the same software.
Shoe repairers currently take payment through a till system, and some invoice business customers in a separate bookkeeping program. In the software, bill and invoice come straight from the repair ticket, with VAT, numbering and payment status alongside. The repair ticket stays in charge of what was done. Fixed prices live in one place, so the bill and the repair proposal use the same amounts. The card terminal at the counter stays in use, and the bookkeeper looks along or receives an export.
Pay at collection or up front
For ordinary repairs, paying at collection is the obvious choice. For posted pairs or expensive repairs, some repairers prefer payment in advance, to avoid pairs that are never collected. The software records a prepayment through the payment link and offsets it at collection, so the customer never pays twice and staff do not have to check by hand.
Business per pair or per period
A company that regularly sends in work boots would rather have one invoice a month than loose tickets. But its administration still wants to see what was done per pair and per employee. A consolidated invoice with a line per pair and the wearer's name solves that without extra admin on either side.
Let small differences go or charge them
An extra heel tip or a new lace is small change, and many repairers do not charge for it if it was not agreed. A second repair that takes time is something you do want to charge, but with approval. The software shows every difference, so it is a decision rather than something forgotten in the rush at the counter.
Clients in other industries.
No customer story from this industry yet. This is how the software works for businesses elsewhere.
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Read the storyWhat we set up for your invoicing.
At the start we put your price list for heel tips, half soles, resoles and zips into invoicing, with the arrangements for business customers by department or cost centre. Before it goes live, we walk through an ordinary collection day together, and a business customer receiving one month-end invoice for all repaired work boots. Prepayment with a payment link for posted pairs and an overview of pairs that are both uncollected and unpaid can be switched on when you are ready.
View pricingSupport and updatesGood to know.
Explore pricing and optionsDo we still have to key anything in at the counter?
Not for repairs with a digital ticket. The bill is ready as soon as the pair reference is scanned or entered. Loose sales like polish or laces are rung up as you are used to, and the repair's payment status appears right on the pair.
Can we invoice business customers by department?
Yes. At intake a department or cost centre can be recorded for each pair. The consolidated invoice then groups pairs by department. The customer's administration can split costs straight away without sorting through a pile of tickets themselves.
What happens to paid pairs that are never collected?
They appear in a separate list, apart from uncollected pairs that are still unpaid. When you send a reminder, you know whether money is outstanding or it is only about space on the rack. What you do after a long period is up to you.
Can we see how many pairs we repair per type of repair?
Yes. Because every line on the bill comes from a repair ticket, you can see how many pairs were repaired per type of repair and per material. That helps with purchasing, with adjusting the price list and with deciding which jobs to keep doing while customers wait.
What often connects to this.
- Quotation software for shoe repair shopsQuotation software for shoe repair shops that records sole work, stitching repairs and material choices in a repair proposal, so customers know what they are agreeing to before anything is cut.
- Digital job cards for shoe repair shopsDigital job cards for shoe repair shops: a repair ticket with a pair reference that tracks the chosen work, the intake photos and the materials used until the pair is collected.
- Website for shoe repair shopsA website for shoe repair shops that shows which repair options exist for each type of shoe and sole material, so visitors know whether their pair can be saved before they leave the house.
Invoicing without chasing details.
Start with a short intake. Then we schedule a call to show the software with your services, team and way of working.
WhatsAppinfo@vorlyo.com Invoicing software for shoe repair shops: repaired pairs and materials become a counter bill or combined invoice, differences shown, payment link included.
- Gather ticket and approval
- Review differences
- Settle or invoice