Design and creative production: Invoicing software for picture framers
Invoicing software for picture framers that puts framed works, extra fitting, hanging and delivery on an invoice with a payment link, with deposits offset and business series per delivery.
Where invoices stall for picture framers.
With a private customer, the framer usually takes payment at the counter on collection. But business customers such as an office, a hotel or an art lending service want an invoice. A series of twenty frames is delivered in three batches, with a few extra fittings for an object, hanging on site and a broken pane that had to be replaced. If the invoice is drawn up from the quote, the extras are missing. If it is drawn up per delivery, the framer loses track of which frames have already been invoiced. And a deposit received up front has to be offset properly, while nobody knows exactly which delivery has been paid.
Invoicing software for picture framers
Example- 1
Collect delivered works and extras
DoneWith each delivery or collection, the software shows which works have been handed over, at the price from the quote.
- 2
Review differences and deposits
In progressThe invoice shows where it differs from the quote and which deposit has already been received.
- 3
Invoice or counter payment
NextA business customer gets the invoice with a payment link, and reminders go out automatically.
From finished work to paid invoice.
Collect delivered works and extras
With each delivery or collection, the software shows which works have been handed over, at the price from the quote. Extra fitting, on-site hanging, delivery and changes agreed during the job sit alongside with a note from the framing card, so the details don't depend on memory.
Review differences and deposits
The invoice shows where it differs from the quote and which deposit has already been received. The framer decides whether extra fitting is charged or was included, and whether a broken pane was at the shop's own expense. Works from earlier deliveries are marked as already invoiced.
Invoice or counter payment
A business customer gets the invoice with a payment link, and reminders go out automatically. A private customer paying at the counter uses the same payment link, or the invoice is marked as paid. Every payment sits with the order, whoever settles it.
Invoicing from the same software.
Picture framers take payment at the counter in the shop and often invoice business customers from a separate package. Here quote, framing card and invoice live in the same software: price agreements come from the quote, what was delivered from the framing card. The framer checks and sends the invoice personally, so the customer always receives a reviewed document. Payment status and deposits sit with the order. The bookkeeper looks along or receives an export with a VAT overview.
Pay at the till or by invoice
Private customers usually pay at the counter on collection. Business customers receive an invoice. Some private customers with a large order want an invoice too. In the software each order has a fixed route, so an order isn't settled at the counter and invoiced as well.
Invoice per delivery or after the whole series
Invoicing per delivery keeps cash flowing but leaves the customer with many invoices. Invoicing after the whole series is tidier for the customer but means the framer pre-finances materials for a long time. For large series, a deposit plus invoices per delivery is often a sensible middle ground.
Charge hanging and delivery separately or include them
Hanging and delivery can be invoiced as separate lines based on time and distance, or included up front as a fixed item in the quote. Charging separately is fair when on-site work is hard to predict. A fixed item is clearer for the customer and avoids debate over the invoice.
Clients in other industries.
No customer story from this industry yet. This is how the software works for businesses elsewhere.
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Read the storyWhat we set up for your invoicing.
Your rules for deposits, the standard items for hanging and delivery and the status per work in a series are ready at the start. Delivered works at the quoted price and extra fitting thus land on the invoice, and the deposit is offset. Together we invoice an ordinary business order delivered in one go, and a series delivered in several batches where one pane had to be replaced. Counter payments through the payment link are switched on whenever you want.
View pricingSupport and updatesGood to know.
Explore pricing and optionsCan we invoice a deposit up front?
Yes. When a quote is accepted, a deposit invoice with a payment link is ready. On the final invoice the deposit is offset automatically, so the customer sees what has been paid and what is still outstanding.
How do we know which works have already been invoiced?
Each piece in a series has a status: not yet delivered, delivered but not invoiced, or invoiced. With a new delivery only the pieces delivered but not yet invoiced appear on the invoice, so nothing is charged twice.
Can a private customer also pay at the counter?
Yes. The customer pays on collection through the invoice's payment link, or settles at your own till. If that till accepts amounts from outside, the software puts the amount ready there, otherwise you mark the invoice as paid. Either way every payment sits with the order.
Are the invoices sent out automatically?
No. The software prepares the invoice, and the framer checks and sends it. Someone always looks at the invoice before it goes to a business customer, including when a series is delivered in parts. Only the reminders after that go out automatically.
What often connects to this.
- Quotation software for picture framersQuotation software for picture framers that prices moulding length, glass area, mount and fitting for each framing, so customers at the counter can compare several combinations side by side.
- Digital job cards for picture framersDigital job cards for picture framers in the form of a framing card with measurements, moulding, mount, glazing and special notes, travelling from counter to bench to collection.
- Website for picture framersA website for picture framers that shows frame profiles, mounts and glazing together with the kind of work they suit, so visitors walk into the shop with a picture of their framing in mind.
Invoicing without chasing details.
Start with a short intake. Then we schedule a call to show the software with your services, team and way of working.
WhatsAppinfo@vorlyo.com Invoicing software for picture framers: framed works and extra fitting on an invoice with a payment link, deposits offset and series per delivery.
- Collect delivered works and extras
- Review differences and deposits
- Invoice or counter payment