Food and specialist retail: Invoicing software for fishmongers
Invoicing software for fishmongers that turns weighed deliveries and preparation work for restaurants and business customers into an invoice that matches what actually left the shop.
Where invoices stall for fishmongers.
Private customers pay at the counter at fishmongers, but restaurants and business buyers receive an invoice. It has to show what was actually delivered, and with fish that is rarely exactly what was ordered. The order was five kilos of sea bass, but four point eight kilos of fillet went out, and part was replaced by bream because the sea bass ran out. Filleting was charged separately, and so was delivery. When those details sit on loose delivery notes, someone retypes everything at the end of the month. Errors in weight or substitution only surface when the chef checks the invoice and holds back payment.
Invoicing software for fishmongers
Example- 1
Collect deliveries with weighed weight
DoneEvery delivery to a business customer sits in the software with the weighed weight per line, the agreed price, any substitutions and the preparation work.
- 2
Check differences before sending
In progressBefore an invoice is created, the shop sees each customer's deliveries for the period with the notable points: a substitution at a different price, a delivery without a confirmed weight, a credit for fish that came back.
- 3
Send invoice with payment link
NextThe approved invoice goes to the customer with the delivery each line belongs to and a payment link.
From finished work to paid invoice.
Collect deliveries with weighed weight
Every delivery to a business customer sits in the software with the weighed weight per line, the agreed price, any substitutions and the preparation work. That information comes from the order sheet, not from what was originally ordered. So the invoice is based on what actually left the shop.
Check differences before sending
Before an invoice is created, the shop sees each customer's deliveries for the period with the notable points: a substitution at a different price, a delivery without a confirmed weight, a credit for fish that came back. Only once those have been reviewed is the invoice prepared.
Send invoice with payment link
The approved invoice goes to the customer with the delivery each line belongs to and a payment link. Reminders follow automatically, and per restaurant you can see what has been paid and what is open. If a chef asks about a line, it takes one step to find which delivery and which weight is behind it.
Invoicing from the same software.
Counter sales run through the till and stay there; invoicing covers restaurants and business buyers. Deliveries, weights and substitutions are already in the same software, so the invoice no longer has to be retyped from delivery notes. Price agreements per customer, such as a fixed price per species for a season, are kept with the customer and belong to the shop. The bookkeeper can look along or receive an export of invoices and VAT.
Invoice per delivery or per period
An invoice per delivery is quick and easy to check, but a restaurant with four deliveries a week ends up with lots of separate invoices. A weekly or monthly statement is tidier, provided every line traces back to a delivery. The choice can differ per customer.
Fixed price or daily price on the invoice
With a fixed price agreement the invoice is predictable and the software almost makes it by itself. With daily prices the price of that day has to be recorded per delivery, or it will not add up. A combination is common: fixed prices for standard species and daily prices for what fluctuates a lot.
Preparation listed or built into the price
Filleting and portioning can go on the invoice as separate lines or be built into the price per kilo. Separate is transparent but sometimes prompts questions. Built in is simple, but you no longer see how much work a customer asks for. It is a per customer decision you record once.
What we set up for your invoicing.
Per business customer we set up the price agreements, the payment term and the choice between an invoice per delivery or per period, with a payment link and reminders. The software collects deliveries with weighed weight and substitution and shows the differences for checking. An ordinary month for a restaurant and a delivery where part came back are checked together, so the credit runs through properly. Seasonal price agreements can be added when they start.
View pricingSupport and updatesGood to know.
Explore pricing and optionsDo we have to stop using our accounting package?
No. Invoices are made and sent in the software, with a payment link and reminders. Your bookkeeper can look along or receive an export of invoices and VAT, so the books keep running as usual. Nothing has to be entered twice.
How do we handle fish that is returned?
If fish comes back because it did not meet the standard, it is recorded as a return on the delivery with weight and reason. A credit line then appears on the invoice. That way nobody has to remember at the end of the month which crate came back and why.
Can restaurants look up their invoices somewhere?
Yes. In the client portal a restaurant sees its invoices with the related deliveries and the payment status. Anyone who prefers not to use the portal receives the invoice by email with a payment link. In both cases every line can be traced back to a delivery.
What if a delivery has no weighed weight yet?
Then it appears in the review list flagged as missing a weight. It does not slip through to the invoice at the ordered weight. Someone at the shop fills in the actual weight or deliberately confirms the ordered one.
Add-ons for your industry.
What often connects to this.
- Quotation software for fishmongersQuotation software for fishmongers that prices platters and larger orders from purchase cost and trimming loss, so a price for a party or a business is not guesswork.
- Digital job cards for fishmongersDigital order sheets for fishmongers that show the preparation, the weighed weight and the substitute agreement for each order, from the back room to the collection counter.
- Website for fishmongersA website for fishmongers that presents the changing daily catch and the fish platters so customers know what is on the counter today and what to order ahead.
Invoicing without chasing details.
Start with a short intake. Then we schedule a call to show the software with your services, team and way of working.
WhatsAppinfo@vorlyo.com Invoicing software for fishmongers: invoices from weighed deliveries and preparation for restaurants, with a payment link, reminders and payment status.
- Collect deliveries with weighed weight
- Check differences before sending
- Send invoice with payment link