Manufacturing and processing: Invoicing software for 3D printing services
Invoicing software for 3D printing services: approved prints, finishing and reprints from the job card land on the invoice, with failed prints clearly separated and a payment link for the customer.
Where invoices stall for 3D printing services.
Invoices at 3D printing services are often drawn up from the quote, while reality went differently. One part had to be printed twice because the first attempt warped; that is on you. Another was reprinted because the customer sent a new version halfway through; that can be charged. The customer asked for extra sanding, agreed by phone but not in the quote. Whoever does the invoicing has to piece that together from emails and job cards. The result is that extra work goes unbilled, or a reprint at your own expense is charged by mistake. An invoice should show which prints were accepted and why each difference exists.
Invoicing software for 3D printing services
Example- 1
Gather accepted prints
DoneFor a completed order, the job card in the same software shows which parts passed final inspection, in what quantities, and which finishing was carried out.
- 2
Assign reprints
In progressEach reprint gets a choice: at your own expense because a print failed, or chargeable because of a new version or a changed request from the customer.
- 3
Sending with a payment link
NextAfter review the customer receives the invoice with a payment link, listing order, quote and model version.
From finished work to paid invoice.
Gather accepted prints
For a completed order, the job card in the same software shows which parts passed final inspection, in what quantities, and which finishing was carried out. These sit next to the quote, so every difference is visible straight away and has a reason.
Assign reprints
Each reprint gets a choice: at your own expense because a print failed, or chargeable because of a new version or a changed request from the customer. The job card supplies the reason. Whoever invoices reviews that assignment before anything goes to the customer.
Sending with a payment link
After review the customer receives the invoice with a payment link, listing order, quote and model version. If payment is late, a reminder goes out on its own. When the customer calls with a question, the office sees on one screen which version was printed and which reprints there were, without digging through emails.
Invoicing from the same software.
Print services often still make invoices by hand in an accounting package, while standard parts from the web shop are already paid at checkout. Here job card and quote sit in the same software, so the invoice follows from what was actually approved and finished. VAT, item codes and payment terms are agreed together at the start. The workshop decides which prints are approved, the office what the customer pays. The bookkeeper can look along or receive an export.
Invoice on the quote or on delivery
Invoicing on the quote is simple and predictable. Invoicing on what was actually delivered and finished is fairer when customers often change things or ask for extra finishing. A common approach is to use the quote as the basis and invoice extra work separately, provided it was recorded before it was carried out.
Show failed prints or leave them off
A failed print at your own expense does not belong on the invoice. You can show it as a line with no charge, so the customer sees extra work went in. With regular customers that can build understanding; with one-off customers leaving it off is usually clearer. Pick one approach and stick to it.
Invoice per order or per period
One-off customers get an invoice per order, often upfront or at dispatch. Developers who have several iterations printed each month prefer one invoice per month per project. The software handles both, as long as the arrangement is recorded per customer. That arrangement sits on the customer record, so nobody has to guess which form a customer expects.
Clients in other industries.
No customer story from this industry yet. This is how the software works for businesses elsewhere.
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Read the storyWhat we set up for your invoicing.
At the start, the software combines job card and quote per completed order into an invoice on which every reprint carries a label saying who pays for it. Together we walk through a job that went exactly to plan and a messier case: a part that warped and had to be redone, a second one reprinted because the customer sent version four, and sanding agreed by phone. Monthly invoices per project you switch on once those invoices are right.
View pricingSupport and updatesGood to know.
Explore pricing and optionsDoes an invoice ever leave without anyone looking at it?
Not for orders with reprints or extra work: those wait until the office has reviewed the assignment. An order that went exactly to quote is checked in a few seconds. Only then does the invoice leave with its payment link, and from that moment the software tracks payment and sends reminders.
How do we record extra work agreed by phone?
As a finishing step on the job card, with a note that the customer asked for it. It then appears on the invoice as extra work. Better still is a short confirmation to the customer, so there is no difference of opinion later about what was agreed.
Can we see how many reprints were at our own expense?
Yes. Because every reprint has a reason and an assignment, you can see afterwards how many there were, for which parts and why. That helps refine quotes for similar parts and shows which shapes carry extra risk.
Does this work for orders through our web shop too?
Web shop orders are often paid at checkout. Those orders need no new invoice, but you still record reprints and finishing. For extra work you create an additional invoice with a payment link in the same software, and the bookkeeper sees it in the overview or the export.
What often connects to this.
- Quotation software for 3D printing servicesQuotation software for 3D printing services that calculates print time, material, support and post-processing per part, and records the chosen orientation and process in the proposal.
- Digital job cards for 3D printing servicesDigital job cards for 3D printing services that record the checked model version, print settings and finishing steps per order, with sign-offs and photos from printer to packing.
- Website for 3D printing servicesA website for 3D printing services that explains what each process and finish level can achieve, so a designer or engineer knows which material suits their application before sending a file.
Invoicing without chasing details.
Start with a short intake. Then we schedule a call to show the software with your services, team and way of working.
WhatsAppinfo@vorlyo.com Invoicing software for 3D printing services: approved prints, finishing and assigned reprints on the invoice, with a payment link and reminders.
- Gather accepted prints
- Assign reprints
- Sending with a payment link